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Description
Job Description
Job Title:
Director Proposal Management
Job ID:
11036
Location: Virginia Beach, VA
Full/Part Time:
Full-Time
Regular/Temporary:
Regular
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Responsibilities
JOB SUMMARY:
Reports to the VP Proposal Management and supports Amerigroup (AGP) in meeting its strategic initiatives for growth by primarily conducting market/product research and analysis and managing the proposal development process. Under the direction of the VP Proposal Management, manages the proposal development project. Provides leadership to writers, Executive Assistant, contract writers and Subject Matter Experts (SMEs); coordinates activities with leads from key support departments; and works closely with the VP Proposal Management to develop winning proposal strategies and content. Provides business users with the information on capabilities as described in competitor proposals and makes recommendations on product development.
PRIMARY RESPONSIBILITIES:
1. Conduct competitive analysis of published requests for proposals (RFPs), to identify capability gaps and make recommendations to VP Proposal Management and SVP, External Relations on product development.
2. Contribute to the development and submission of responses to requests for information (RFIs) and RFPs including the development of response strategy, executive summary, kick off materials and assessment tools
3. Ensure the on-time delivery of an accurate, strategic, compliant, winning proposal as a leader of the proposal development process.
a. Prepare and distribute proposal-related communications with the client, such as the submission of questions, verifying the receipt of amendments, acknowledgements, and other formal communications
b. Monitor State's procurement website for updates, amendments, communications, etc. and research news related to the RFP, State, legislation, competition; post material to server and notify the team
c. Review and stay current with all RFP versions, addenda, and Q&As to ensure proposal responses reflect the latest RFP requirements
d. Track and manage compliance issues, business decisions and other open items needed for proposal resolution
e. Oversee and manage proposal-related work performed by the Department Executive Assistant.
f. Conduct post-proposal submission administrative activity, including but not limited to: debrief meetings, server organizations, surveys, and data retention
g. Participate in post-proposal submission activity, including but not limited to: Best and Final Offer's (BAFOs), orals presentations, follow-up questions
h. Conduct review and analysis of AGP results and make recommendations on changes to the proposal development process or content development to improve results.
4. Conduct analyses of competitors' proposals obtained via federal information release process (FOIA) requests and prepare summary reports for VP Proposal Management.
5. Manage data and report information to support the proposal development process. Including the a) Organization of paper and electronic files associated with development documents b) Management of data used for departmental project planning according to the AMERIGROUP Project Management Process and c) Measurements to track performance of the development process including win rates and productivity measures.
6. Document departmental processes, work flows, and systems as directed.
7. Establish working relationships with other Amerigroup business functions and with Amerigroup affiliate health plans to develop the necessary program information for proposal development and competitive positioning.
8. Record, track, and report departmental performance indicators.
9. Manage document production and submission requirements with the assistance of the Department Executive Assistant. Plan, organize, and manage document production efforts, including identification of all required submission documents and owners, verification of document availability for production, development of requirements for submission (e.g. printing, binding, shipping specifications), ordering of supplies (binders, tabs, etc.), managing supply inventory, development of assembly instructions, identification and scheduling of company and/or temporary resources to assist with production, and management of the production, quality control, and shipping processes.
10. Perform special projects and other duties as assigned
EDUCATION AND EXPERIENCE:
Education
Required:
Bachelor's degree in English, Communications, Journalism, Marketing, or related area of study.
Preferred:
Bachelor's degree in Marketing or Business.
Years and Type of Experience Required:
Required:
7 years relevant experience in proposal writing, proposal development, or business development related to responding to state RFPs and at least 3 years of leadership/management experience. .
Preferred:
One to three years experience in proposal project management; managed care experience.
Specific Technical Skills
Required:
MS Office suite (Word, PowerPoint, Excel)
Preferred:
MS Project, MS Access, Visio
Certifications or Licensures
Required:
None
Preferred:
Project Management/Proposal Management Certification.
Other:
Required:
Project Management and analytical skills.
Demonstrated ability to manage a complex workload, prioritize tasks, meet deadlines, perform under pressure.
Use good judgment in providing guidance and leadership to proposal staff and proposal team members.
Strong analytical and decision-making skills.
Strong communications and interpersonal skills.
Ability to work with and lead associates of all levels.
Strong written communications skills; interviewing and research skills.
Ability to work independently and as a team member.
Demonstrated skill in identifying risks and taking appropriate steps to avoid, eliminate, or handle them thereby minimizing their impact on each project.
Ability to delegate effectively; strong editing skills.
SCOPE INFORMATION
# Direct Reports: None
# Indirect Reports: None
Budgetary $ Responsibility: None
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to operate general office equipment including but not limited to: computer, phones and related media and information devices.
Ability to communicate both in person and/or by telephone.
Must be able to travel as needed and adhere to AMERIGROUP travel policies and procedures. Typical travel load may be 1-2 times/year.
Standing and sitting for long periods of time
Must be able to operate a motor vehicle (in conjunction w/travel)
Equal Employment Opportunity
In accordance with state and federal laws, employment offers are tendered solely on the basis of qualifications without regard to race, religion, color, national origin, age, sex, marital status, sexual orientation, handicap (including disabled veterans) or Vietnam Era veteran status.
AMERIGROUP administers pre-employment drug testing as a condition of employment and a satisfactory criminal history background report.
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Details:
Job Id:
730387A1
Posted / Updated:
4/11/2010 4:01:57 AM
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