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Administrative Assistant - Atlanta, GA

Highwoods Properties
Atlanta, GA
View Highwoods Properties Company Profile


Are you ready to join an exciting, growing and well-established company that honors integrity, recognizes hard work, rewards achievements and fosters career growth? If you are, Highwoods Properties, a large, publicly traded full-service real estate company, may be your next and best career move. Our company offers a dynamic, fast-paced environment that promotes teamwork, creativity and collaboration. Take the next step and see what Highwoods is all about. Currently we are seeking a qualified individual to join us in our Atlanta division as an Administrative Assistant to our Property Managers.

Responsibilities Include:

  • All day-to-day administrative support for one or more Property Managers
  • Monthly invoicing for additional customer charges such as sub-meters, after hours HVAC and other incidentals
  • Create or assist in creating correspondence to customers and vendors; set up templates for management staff to use
  • Keep the Property Management Emergency Manual updated at all times
  • Prepare purchase orders
  • Handle all filing and electronic coding of invoices
  • Set up and maintain customer database, email address system, and fire warden lists
  • Assist in receptionist duties when needed to cover vacations, unexpected absences, etc.
  • Work with Property Managers to coordinate special events
  • Assist the Property Managers with special projects such as budgeting, preparation of monthly reports, capital expenditures, and annual CAM reconciliation letters
  • Complete all documents regarding move-in and move-outs as submitted by Property Managers
  • Track and update Customer and Vendor Certificates of Insurance
  • Maintain customer contact notebook with emergency information
  • Assist Property Managers with accounts receivables including correspondence to customers, research and documentation
  • Be available as needed to perform/facilitate and maintain a status of active communication during emergencies
  • Review daily security logs and report any inconsistencies, work orders, etc.
  • Monitor service link and assign work orders as needed
  • Follow up on work orders for completion status
  • Assist customers, maintenance staff and contractors as needed
  • Prepare service contracts as directed by Property Manager
  • Program building access cards as requested
  • Prepare new customer Welcome Books


  • JobId: 2425
  • Posted / Updated: 6/27/2017