Assistant Clinic Manager, Outpatient Gynecology

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Assistant Clinic Manager, Outpatient Gynecology

Full-Time, Clinic Open Monday - Friday

Palo Alto, California

Do you enjoy leading teams, working collaboratively with engaged members, facilitating change, and forever learning? If so, you may want to look at this job!

Our Gynecology Clinic at Stanford is looking for a dynamic Assistant Clinic Manager to help manage our team of APPs, RNs, and support staff in caring for patients with gynecologic or urologic/gynecologic needs. Our support team consists of Medical Assistants, Surgery Schedulers, and Patient Administrative Specialists. Our new Assistant Clinic Manager will need to understand these roles and how they function in a clinical setting to best support the team.

Our team of physicians and APPs care for well women, and individuals with health issues requiring treatment for: fibroids, sexual dysfunction, urogynecology problems, pregnancy prevention or termination, etc. Gynecologic care can span a lifetime, so we get to know our patients well. We do not care for obstetric patients in this clinic, but instead partner with the OB physicians at Stanford Children's Health for OB care past the first trimester.

This is a Stanford Health Care job.

A Brief Overview
This position provides on-site supervision and support for ambulatory clinic day to day operations. Works with physicians and other providers to develop efficient schedule templates, ensures that schedule changes are appropriately completed and tracks clinic cancellation statistics. Develop preliminary staffing schedules. Trains new staff and ensures competency. Audits staff performance and addresses immediate performance issues as they occur. Ensures that staff completes required training and completes staff evaluations. Ensures that the clinic has adequate supplies and forms and is appropriately stocked. Participate in department and hospital projects and committees.

Locations
Stanford Health Care

What you will do
  • Assists the manager in developing and monitoring the supply budget.
  • Audits staff performance of front desk, phone, back office and scheduling functions.
  • Coaches staff and addresses performance issues as they arise.
  • Coordinates staff schedules (including lunches and breaks) to ensure appropriate staffing and adhere to policy.
  • Reassigns staff as necessary to provide adequate coverage.
  • Delivers performance evaluations in collaboration with the Practice Manager and as appropriate.
  • Ensure the approved process for using Trust Commerce is followed by staff and self.
  • Hires staff and evaluates performance.
  • Observes work being performed and monitors the outcome of work.
  • Orients staff to LPCH, ACC and SHC Clinic specific policies and procedures.
  • Oversees authorization and front-end billing issues.
  • Oversees minute to minute clinic flow and ensures that patients are being taken care of in an efficient, compassionate and courteous manner.
  • Coordinates staffing of the check in and check out functions to optimize patient through put.
  • Provide on-site supervision to clinic staff.
  • Reviews and signs off on daily clinic deposits.
  • Works with other Clinic Supervisors and Practice Managers to coordinate staffing between clinics as necessary to best serve patient and provider needs.
  • Works with physicians and other providers to develop efficient schedule templates.

Education Qualifications
  • Associate's degree in a work-related field/discipline from an accredited college or university

Experience Qualifications
  • Three (3) years of progressively responsible and directly related work experience
  • Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Required Knowledge, Skills and Abilities
  • Ability to adjust communications to fit the needs and level of understanding of the receiver Ability to coach and motivate team members
  • Ability to demonstrate customer service skills in interactions with all patients, families and staff, including high volume and stressful situations
  • Ability to plan, direct, train, supervise and evaluate the work of subordinates Ability to provide leadership and influence others
  • Ability to solve problems and identify solutions
  • Knowledge of computer systems and software used in functional area

Licenses and Certifications
  • California RN License, preferred but not required

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family's perspective:

  • Know Me: Anticipate my needs and status to deliver effective care
  • Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
  • Coordinate for Me: Own the complexity of my care through coordination

#LI-BS1

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.