Senior Document Control Coordinator

Minimum Clearance Required to Start:
Not Applicable/None
Job Description:

Do you excel at document control and have experience supporting large scale, complex construction projects and/or engineering teams? If so, consider joining our team! Parsons is seeking a local Senior Document Control Coordinator to support our portfolio of projects.

The selected candidate will establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence. This role will process contractor submittals and Requests for Information (RFIs). You will also support and review contractor submittals for compliance with contract documents and logs responses. You may assist in providing technical and administrative review of construction documents to confirm design intent, RFIs, and submittals comparison, and coordination between projects. However, importantly, you will develop simple, clear, consistent file structures and implement controls to ensure that communication and work flow protocols are easily to follow. Keys to your success will be your previous experience in providing document control on similar projects, your organizational skills and knowledge of Electronic Document Management Systems.

DUTIES AND RESPONSIBILITIES:
  • Support capital and non-capital rail-transit projects by applying appropriate and proper electronic document archiving procedures;
  • Develop and maintain projects files;
  • Follow the file naming convention;
  • Assist and consultant staff in retrieving needed documents from electronic file archives;
  • Perform quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, Named consistently with the file naming convention, and Archived consistently with the file directory structure convention;
  • Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by the client
  • Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth;
  • Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository;
  • Perform additional assignments as directed.

EDUCATION/EXPERIENCE:
  • Bachelor's degree preferred
  • 8+ years of related work experience with at least 3+ years in document controls
  • Experience working with documents, hard copy and digital, and file management;
  • High level of proficiency with Microsoft Office applications;
  • Strong organizational skills;
  • Experience performing quality control checks;
  • Ability to clearly and professionally communicate both verbally and written;
  • Ability to follow directions after receiving the project orientation criteria and work flow instructions;
  • Attention to detail;
  • Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information is preferred;
  • Experience working with SharePoint is preferred.


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