Sr. Human Resources Administrative Analyst


In this role, you will be responsible for
coordinating and implementing both the Staff and Academic personnel and Payroll
functions for the department, with a combined total of 400+ employees.
Functions include: a variety of personnel, accounting, benefits and payroll
functions. Coordinate monthly and biweekly payroll process for academic and
non-academic employees. Process all personnel/payroll transactions and
coordinate staff and academic personnel administration, including counseling,
visa applications (J1, H1B, O-1, and Perm Res) and new hire paperwork and
procedures. Perform UCPath functions on-line, including gathering and analyzing
information to support policies and procedure. Identify and administer all
financial aspects of the Postdoctoral Scholar Program. Attend various meetings
with DGSOM HR Personnel, Graduate Division, Dean and Chancellor's office
administrators, and respond to various public inquiries. Sr. Administrative
Analyst will also be responsible for completing dossiers in a timely manner for
Dean's Office review.

1. Excellent
oral and written communication skills to establish and maintain cooperative
working relationships with faculty, staff, and students.

2. Demonstrated
knowledge of UCLA Staff & Academic Personnel policies and procedures.

3. Demonstrated
knowledge of School of Medicine compensation plans.

4. Working
knowledge of the CALL.

5. Demonstrated
ability to work independently and complete projects within specified deadlines.

6. Demonstrated
ability to process payroll for academics and staff following UCLA policies and

7. Demonstrated
knowledge of UCLA benefits programs.

8. Demonstrated
knowledge of affirmative action/equal opportunity guidelines.

9. Demonstrated
working knowledge of assembling and processing academic dossiers.

10. Demonstrated
knowledge in preparing and writing concise and logical memoranda and analytic

11. Skill
and knowledge in operating, HBS, UCPath, Cornerstone, OATS, OPUS, Interfolio,
ePermits, I-9 Tracker.

12. Working
knowledge of Microsoft Word, Excel and Access programs.

13. Ability
to independently solve personnel problems as they arise.

14. Demonstrated
ability to interpret academic & staff personnel policies and procedures.

15. Demonstrated
ability to prioritize projects to meet scheduled deadlines.

16. Ability
to work under heavy workload, changing priorities and constant interruptions.

17. Demonstrated
ability to maintain confidentiality.

18. Demonstrated
knowledge and ability to process UCPath transactions and other related
university personnel/payroll forms.

19. Demonstrated
ability to work effectively as a team member.

20. Mathematical
skills to process salary and payroll matters.

21. Knowledge
of Personnel and Payroll Activity Reports.

22. Knowledge
of Academic Apprentice Personnel Policy and related forms.

23. Dossier

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.