Administrative Assistant

The Administrative Assistant will be responsible for day-to-day
office purchasing and order tracking for the Department of Medicine Pediatrics Office
under the direction of the Management Services Officer. Process all purchasing
orders, including, TSR, FSR, P-39 and all forms related to purchasing and
reimbursements, assist in general office and clerical duties to a high traffic
administration office. You will assist in answering and screening incoming
phone calls to the division main lines, assist in audiovisual support, and
assist with distribution of mail, faxes and poster printing. You will assist
with maintaining inventory of equipment, supplies and keys.
Required:* Demonstrated ability to set and meet internal deadlines, work independently, use judgment and make decisions.* Strong computer skills sufficient to prepare all types of Purchase Orders, maintain calendars, communicate by email, edit and revise documents, track activity.* Strong written and oral communication skills to establish and maintain cooperative working relationships with faculty and staff.* Demonstrated ability to work independently and follow through on assignments with minimal direction* Ability to work when there are changes in workload and pressures of deadlines* Strong organizational skills* Computer knowledge and skill to use word processing and database programs, including MS Word, Excel, PowerPoint and Access.* Ability to maintain confidentiality of sensitive information.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.