Grants Administrator

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Under the
supervision of the Director of Grants Administration in the Department of
Neurology, and in compliance with all university and agency applicable policies
and guidelines, serve as Grants Administrator to facilitate the proper
management/oversight of restricted extramural and unrestricted funding sources
for assigned Research Programs.
Must demonstrate the DGSOM fund management skill-set and policy/procedure
knowledge to effectively represent the Department of Neurology faculty, and to
work independent of daily senior leadership. Responsibilities include providing
excellent customer service to Department PIs and working as a collaborative
team member to optimize the overall function of the unit. Work closely
with assigned fund manager to conduct effective analysis of all aspects of
DGSOM monthly financial reports and ensure that all expenditures were properly
approval and future projections are accurate for all financial resources. Provide
data for and contribute to monthly/quarterly financial meetings with
faculty/program director and the assigned fund manager. Provide
comprehensive lead and support services to all aspects of pre-award, post-post
award, FSNS process, ERS and other research administration duties and tasks as
needed to properly manage the business of the research programs and faculty. Serve
as research program representative in interactions with funding agencies,
collaborating departments on campus, and the University units related to
research and financial administration such as units of ORA and Corporate
  • Demonstrated
    skill in performing advanced accounting functions and financial management,
    including budget preparation for contracts and grants and clinical trials,
    financial controls and audits, and problem solving.
  • Demonstrated
    skill in preparing clear and comprehensive financial reports for use by
    Principal Investigators, granting agencies, and the Department
  • Demonstrate
    skills to retrieve and analyze online financial information from portals and
    databases and in fully utilizing all UCLA on-line financial reporting
    systems, BruinBuy, Travel Express, ERAS, Research Portal, campus QDB (query
    data base), and DGSOM QDBGLPPP FPM to perform appropriate financial review
    and analysis.
  • Demonstrate
    in-depth comprehension of UCLA general and subsidiary ledgers including
    FSO100, FSO103, FSO105, FSO109, FSO150 and PPP530.
  • Demonstrate
    ability to interpret the funding agency and University policies and
    procedures and to effectively communicate with OCGA and EFM. Demonstrate skill in
    interpreting/explaining terms & conditions of contract/grants using
    knowledge of extramural awards for State, Federal, local and private agencies.
  • Working
    knowledge of University and funding agency policies and procedures on grant
    submissions and grant administration.
  • Demonstrate
    skill in processing and preparing UCLA processes including, but not limited
    to, transfer of funds, financial journal, purchase requisition, department
    deposit record, departmental repair authorization, travel expense voucher,
    check request, limited value order and interdepartmental recharge request.
  • Working
    knowledge of PC's and proficiency in using spreadsheet and database programs
    such as MS Excel and MS Access, including advanced functions, to prepare
    grant proposals, budgets, financial reports and analyses, to create financial
    worksheets, maintain database files, and prepare reports.
  • Ability to use a
    10-key calculator with speed and accuracy.
  • Working
    knowledge of University and funding agency policies and procedures as they
    pertain to the purchase of goods and services, the areas of entertainment,
    foreign travel per diem, subawards, consultants and memberships.
  • Analytical
    skills to review and interpret proposals, reports, and other documents and
    formulate appropriate responses and resolve problems.
  • Skill in
    assembling narrative and fiscal information into a coherent written form so
    it will be understood by all personnel.
  • Skill in
    comprehension of standard English text in documents such as RFAs, FOA, Pas,
    administrative policy manuals, and complex financial reports.
  • Skill in setting
    priorities which accurately reflect the relative importance of job
  • Skill in
    performing with frequent interruptions and/or distractions and managing
    competing priorities.
  • Ability to
    maintain confidentiality of information.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.