Project Support Specialist

Requisition ID: 67487

Job Function/Category: Business Services

Employment Type: Non-Exempt Full Time

This is an exciting time to be joining PSEG. Our commitments, which include safety, integrity, customer focus, and diversity & inclusion, are the fabric of our culture and help drive the success of our business. We are fortunate to have an outstanding workforce of diverse and highly skilled talent who move us forward in our operational excellence journey. PSEG has more than 12,000 employees who are dedicated to the communities we serve and embody our vision: People providing Safe, Reliable, Economic and Greener Energy.

Job Summary

This position is open to current PSEG employees only

This is a multi-level growth series position (Grade Level 24/25). The title, grade level and incentive target assigned to the successful candidate will be determined by assessing skills and related experience, learned through the interview process.

Position description:
Provides project management, project controls, contract administration and quality assurance support at the associate level within the OSW organization. Provide technical support to Mgr Project Controls and Project Managers including developing and submitting purchase requisitions and change order requests. Create vendor bid evaluation spreadsheets in the award of vendor contracts. Verify vendor invoices for accuracy including proper accounting, sufficient supporting documentation for all man-hours worked, expenses, materials, and miscellaneous charges incurred. Prepare journal entries as required. Coordinate with vendors to reconcile invoice discrepancies and keep vendors informed regarding payment information. Maintain, update, and provide monthly project controls documentation for all vendor firms. Monitor vendor project commitment status and generate reports. Maintain stringent electronic and paper copy document control processes for all project related information. Issue notes of meetings. Maintain and apply working knowledge of PSEG Standards for Business Controls and meet management's expectations for effective internal business controls.

Job Specific Qualifications

Required:
• Bachelor’s Degree or 2 years minimum financial administrative experience.
• Working knowledge of Microsoft Office Applications.
• Strong organizational, communication and writing skills. Excellent customer interaction skills to resolve invoicing issues.
• Ability to manage relationships with vendor representatives including information exchange for all project related work.
• Ability to adapt to various responsibilities and work collectively within a team.

Desired:
• Experience working with contracts and Ariba web based invoicing software.
• Confidence speaking directly with field personnel and project managers.
• Previous experience working with Microsoft Excel and Power Point maintaining a database for project requests.

Minimum Years of Experience

2 years of experience

Disclaimer

Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

As an employee of PSE&G or PSEG Long Island, you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.

This site ( http://www.pseg.com ) is strictly for candidates who are not currently PSEG employees. PSEG employees must apply for jobs internally through empower which can be accessed through the mypseg homepage by clicking on the employee center tab, then under the empower header, choose careers.

Business needs may cause PSEG to cancel or delay filling position at any time during the selection process.

Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

Public Service Enterprise Group (PSEG) is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legal protected characteristic. Legally protected characteristics included, race, color, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.

Need to request an accommodation?

If you have a disability and need assistance submitting your resume, applying for a position or registering for a test, please call 973-430-3845. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.