Sr. US Government Contracting & Compliance Partner
Site Name: USA - Pennsylvania - Philadelphia, USA - Pennsylvania - Upper Providence, USA - Maryland - Rockville Posted Date: Aug 5 2021 The Sr. US Government Contracting & Compliance Partner will support the Vaccines business unit in all aspects of U.S. Government contract administration activity (from initial proposals through contract close out and audit). This role acts as a primary point of contact with Contracting Officers across multiple government agencies (primarily BARDA and NIH) to ensure that all contractual obligations meet or exceed requirements and are compliant with all federal acquisition and other government regulations. You will function as capture manager during proposal preparation and ensure the execution of contractual requirements are focused on risk mitigation, change management, and timely issue resolution with both internal and external stakeholders. You have the ability to develop, negotiate, and execute terms and conditions and complex agreements with partners, customers, and subcontractors to facilitate business goals. The Sr. US Government Contracting & Compliance Partner works closely with internal and external customers to ensure all contractual compliance obligations are met according to the contract requirements post award. This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following… Provide full-lifecycle contract management and administration services for the portfolio of GSK contracts as assigned. Primary point of contact between GSK stakeholders and government Contracting Officers for all contractual matters. Draft, prepare, and execute internal and external correspondence on contractual matters, including preparation of company Certifications and Representations in coordination with general counsel. Work cross-functionally to gather, interpret, analyze, advise and present information to peers and senior leadership and help to ensure that the contracting strategy is supportive of and aligned with the goals of the GSK program leaders and management. Fulfill traditional contract administration duties including, without limitation, the following activities: Perform contracts and capture manager responsibilities in proposal preparation and participate in proposal team reviews with focus on solicitation and contractual compliance; Interpretation of and advisory to GSK stakeholders/departments on compliance with solicitation and prime contract provisions and clauses; Ensures institutional compliance with any additional CFR and FAR requirements that are generally applicable to entities conducting business with the Government whether or not, explicitly stated in the contract. Preparation of contract briefs and support other internal contract authorization processes for new project setup; Advise and assist the GSK procurement function in performing their duties of soliciting, evaluating, negotiating and awarding subcontracts/purchase orders including clause flow down definitions and terms and conditions review and tailoring to accommodate prime contract special terms; Work closely with the GSK procurement function in preparing and pursuing subcontract consent and approval by the contracting officer, providing notification of CAS covered subcontract/purchase orders to the CFAO as applicable, and handling other procurement-oriented communications with the contracting officer (e.g. limitation on pass-through charge notices, etc.); Support the development and/or review of contract modifications/modification requests, including any technical changes provided by the customer or the technical team, funding changes, administrative changes, fund transfers, and negotiation of each request and contract action as necessary; Support the GSK program management office and the GSK management team with budgetary tracking and changes, identification of overruns, and monitoring subcontractor costs, pass-through requirements, small business utilization and other contractual and/or business requirements within the contracts area of responsibility; Participate in periodic/monthly meetings with customer personnel and internal in-progress meetings as requested in the contract management role; Coordinate with the procurement function, finance/accounting team and the program management office in contract and subcontract/purchase order closeout activities; Build and maintain the “contract file” for each GSK contract assigned; and Lead, manage and execute other core contract administration activities for the contracts assigned. Prepare and negotiate complex contract/teaming agreement terms and conditions with attention to financial and business risk mitigation opportunities, and review pricing bids for accuracy and consistency in conjunction with Commercial, Legal, Manufacturing and Finance stakeholders. Help identify, develop and deploy key metrics to drive the contracts organization to higher levels of overall performance. Assist in the development of contract administration procedures in accordance with company policies and procedures, applicable laws and regulations, customer requirements, and sound business judgment. Maintain appropriate records, spreadsheets, and other tracking documents to ensure that key milestones and contract deliverables, mandatory reporting and meetings and any other contract-related requirements are executed according to contract terms and conditions, and within agreed timelines; and as required, to support internal and external audits. Why you? Basic Qualifications: We are looking for professionals with these required skills to achieve our goals: Bachelor's degree 5+ years of contract administration experience Outstanding communication skills (written and oral) with the ability to successfully interact at all levels of a matrix organization; ability to develop relationships within all levels of the organization. Proven ability to negotiate complex Government awards and/or administer complex teaming and subcontract agreements, including negotiating terms, conditions and clause flow downs Ability to review contractual documents for sufficiency and risk. Extensive organizational and time management skills; must be able to manage multiple priorities with a high degree of accuracy and detail in a fast paced, deadline-driven environment. Experience working with various government agency across a wide range of contracting types including FFP, Cost Reimbursement, Cost Plus, Other Transactional Agreement (OTA), Technology Investment Agreement (TIA), etc. Working knowledge and experience of Code of Federal Regulations (CFR), Federal Acquisition Regulation (FAR), Certified Cost and Pricing Data, and Cost Accounting Standards (CAS) requirements. US citizenship required. Preferred Qualifications: If you have the following characteristics, it would be a plus: Experience working directly with Health & Human Services (HHS) agencies (including experience with biomedical R&D contracts involving preclinical (animal) studies, human clinical trials, as well as drug manufacturing) is highly preferred; experience with other various Government agencies including the Defense Contract Management Agency (DCMA) and the Defense Contract Audit Agency (DCAA) is helpful. Demonstrated ability to manage multiple shifting priorities and deliver quality results under deadlines. Business skills and credibility to advise and influence leadership team. Creative and innovative problem-solving skills. Understands and has an appreciation of financial/analytical issues and profit and loss implications of contract actions. Excellent teambuilding and situational leadership skills. Professional certification (e.g. Certified Federal Contracts Manager (CFCM), Certified Professional Contract Manager™ (CPCM™), Defense Acquisition Workforce Improvement Act (DAWIA) Certified, etc.) desirable. Familiarity with both U.S. Government and commercial contracts. Why GSK? Our values and expectations are at the heart of everything we do and form an important part of our culture. These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork. As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities: Agile and distributed decision-making - using evidence and applying judgement to balance pace, rigour and risk Managing individual and team performance. Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution. Implementing change initiatives and leading change. Sustaining energy and well-being, building resilience in teams. Continuously looking for opportunities to learn, build skills and share learning both internally and externally. Developing people and building a talent pipeline. Translating strategy into action - a compelling narrative, motivating others, setting objectives and delegation. Building strong relationships and collaboration, managing trusted stakeholder relationships internally and externally. Budgeting and forecasting, commercial and financial acumen. 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