Medical Student Coordinator-Surgery

Responsibilities
As the Medical Student Coordinator in the Department of Surgery, you will provide direct support to the Clerkship Directors for the 3rd and 4th Year medical students, Sub I and 199 course (undergraduate). The medical student coordinator will serve as the executive coordinator for the DGSOM. The primary responsibilities for the coordinator include but not limited to day-to-day operational for medical student clerkship activities; ensure compliance with LCME regulations; create rotation schedules and distribute to the surgical departments, divisions and site coordinators and proctors the medical student National Board Medical Examiners (NBME) exam; handles personal and confidential information in a professional manner, participates in discussions concerning the curriculum and learning objectives. In this role, you will also manage logistical and operational aspects of all class sessions; prepare and manage course syllabus, supporting materials, and evaluations; planning OSCE and simulation activities; maintain and update Gryphon; send and compile faculty, resident and medical student evaluations;Qualifications
  • Demonstrated ability to interact with faculty, administrators, and others in a knowledgeable,
    confident, pleasant, and professional manner, include the ability to effectively function as a source of
    departmental authority regarding student issues.
  • Demonstrated experience in a post-graduate medical education program environment, encompassing
    a thorough understanding of residency training program requirements.
  • Demonstrated budgeting and accounting skills to assign account numbers and maintain database
    systems to track funding sources.
  • Demonstrated excellent oral and written communication skills.
  • Demonstrated ability to make group presentations.
  • Demonstrated ability to prioritize tasks for support staff, including management of special projects.
  • Demonstrated in-depth understanding of database management, word processing, and spreadsheet
    analysis.
  • Demonstrated ability to maintain confidentiality of personnel records, transcripts, and other
    information.
  • Demonstrated ability to handle multiple tasks and the flexibility to work with frequent interruptions
    and changing priorities.
  • Demonstrated ability to meet deadlines within a demanding, fast-paced work environment.
  • Demonstrated ability to independently compose professional, succinct correspondence.
    In-depth working knowledge of MS Access, including data manipulation and extraction, form design,
    and database development, Word, and Excel.
  • Ability to work some evenings and weekends.
  • Demonstrated ability to maintain complete and accurate medical student files.
  • Working knowledge of University policies and procedures.
  • Working knowledge of UCLA School of Medicine policies and procedures strongly preferred

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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