Administrative Specialist III

Type of Position:
Clerical

Workstudy Position:
No


Job Type:

Regular


Work Shift:

Day Shift (United States of America)

Sponsorship Available:
No


Institution Name:

Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.


Department:

CEA * Staff Chair * Sebastian County

Department's Website:


Summary of Job Duties:

Summary:
The Administrative Specialist III is responsible for coordinating office activities, researching & preparing special reports, & developing, revising, & recommending administrative policies & procedures as directed by supervisor.

Job Duties:
Assists county staff with arrangements for upcoming meetings and the preparation of newsletters, meeting announcements, handouts, or other documents that may be needed. Maintains report, correspondence, and publication files for the County Extension Office.

Prepares and submits the necessary paperwork and on-line entry for monthly reports such as travel, leave/time, and financial reports for county staff. Enters requisitions for invoice payments, expense reimbursements, and provides required documentation to expedite payments and reimbursements.

Maintains inventory control of computers and equipment for the county office. Orders and maintains sufficient stock of office supplies for county staff.

Responsible for gathering data and creating various documents for end of year reporting and reviews such as civil rights, 4-H, contact records, county financial reports, equipment inventory and repairs, and evaluations. Retrieves soil sample diagnostic reports for clientele.


Qualifications:


Minimum Qualifications
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Knowledge, Skills & Abilities
Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability to analyze financial records & prepare reports. Ability to plan, organize, & direct the work of others.

Salary Information:
25,773 - 29,639

Required Documents to Apply:
Cover Letter/Letter of Application, Letters of Recommendation, Resume

Optional Documents:


Additional Information:


Applicants for this position are requested to upload a Resume, Cover letter, and three (3) Letters of Recommendation prior to submitting the application. Once an application is submitted, the applicant will not be able to edit the application or upload additional documents.

If you have technical issues uploading a document or if you would like to provide additional documentation after submitting your application, email documents to humanresources@uada.edu Documents will be uploaded to your profile after receipt of confirmation.

Recruitment Contact Information:

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.


Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry
The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas System Division of Agriculture commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.


Constant Physical Activity:

N/A


Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Talking


Occasional Physical Activity:

N/A


Benefits Eligible:

Yes