Contract and Grants Analyst

Responsibilities

Under the general
direction of the Division Director, provide all aspects of departmental
financial matters. Provide
administrative and fiscal management of assigned sponsored projects and a full
range of accounting support functions (including annual budget)for the
Department of Ophthlamology. Supervise
Departmental financial operations and oversee post-award finance and contract &
grant administration. Provide oversight
to annual appropriations, including contract & grant, State, endowment, and
ICR funding. Individual supervises the
department's purchasing operations and reviews all purchasing, and reimbursements. Provide
information to personnel for employees paid on extramural funding sources. S/he
manages special projects as assigned by the Division Director and the Chair of
the Department.
Qualifications

The following are required:

* Analytical skills to assess personnel and financial information practices and procedures, define problems, analyze information, practices, and situations, formulate logical solutions, develop alternative solutions, recognize consequence, and make suggestions.

* Detailed working knowledge of Query Database (QDB), Financial System (FS), Payroll Expense Distribution system (PPP/EDB), Contract & Grant database (C&G), on-line purchasing systems (Bruinbuy), Postward Management System (PAMS), and DGSOM Dean's Office budget and other financial programs.

* Experience writing reports against mainframe, SQL server and local data sources.

* General knowledge of management principles and practices and their applications and to analyze, develop and implement systems to improve administrative effectiveness

* Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and administrators

* Record of successful planning, budgeting, financial analysis and fiscal management, including skill in budget preparation, analysis and controlling costs

* Working knowledge of fund accounting principles and standard accounting policies and practices, GAAP, budget administration and analysis

* Working knowledge of University purchasing practices and procedures, including foreign and domestic travel

* Ability to:

o assimilate large amounts of data from various sources and produce meaningful reports summarizing that data.

o follow through on projects and assignments with minimal supervision

o work independently with minimal supervision, set and maintain priorities, performing efficiently while remaining flexible and coping with a fluctuating workload, competing requirements and frequent interruptions

o audit timekeeping records, and compute, adjust and reconcile expenditures

o develop and design complex analytical reports

o interpret and apply UC, Federal and State policies regarding contract and grant administration

o work as part of team, establish and maintain cooperative working relationships with faculty, research personnel, staff and administrators to effectively and efficiently solve problems

o write clearly and concisely for a wide range of purposes. Writing skills in using correct syntax for the preparation of correspondence, memoranda, forms and reports

* Skill in:

o organizing work and time systematically to optimize efficiency and minimize duplication

o performing accounting transactions and reconciling ledgers

o performing high level analysis of financial data and developing and preparing financial reports using advanced functions in Excel

o skill in making financial and expenditure projections on a monthly and/or annual basis

o skill in processing actions via University on-line systems (Bruinbuy, EDB and PTR)

o skill to operate a Windows-based PC utilizing MS office software to perform word-processing, spreadsheet analysis, e-mail and data base management

* Strong working knowledge of University policies and procedures regarding financial, contract and grant, administrative, and personnel activities.

* Sufficient reading skills to comprehend University policies and procedures

* Supervisory skills to effectively motivate and supervise support staff, train, delegate, conduct employee evaluations and counsel employees when necessary

* Working knowledge of payroll policies and procedures

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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