Administrative Specialist III

Type of Position:
Clerical

Workstudy Position:
No


Job Type:

Regular


Work Shift:


Sponsorship Available:
No


Institution Name:

University of Arkansas Community College at Hope - Texarkana
The University of Arkansas Community College at Hope-Texarkana (UACCHT) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCHT including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please submit a request via Email to: Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297. Applicants are required to submit a separate request for each position in which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297.


Department:

Institutional Advancement

Department's Website:


Summary of Job Duties:

This Administrative Specialist III works under general supervision and is responsible for typing and providing clerical support to supervisory and professional staff.

General Tasks

1. Types forms, reports, tests, correspondence, memorandums, and various other documents, as needed.

2. Answers telephone and routes calls or takes messages.

3. Sorts and distributes daily mail for divisional personnel.

4. Acts as an office receptionist by greeting and directing visitors.

5. Records minutes of UAHT Foundation Board meetings.

6. Other duties as assigned.

Working Relationships

The Administrative Assistant has daily contact with students, faculty, staff, and other individuals.

Knowledge, Abilities, and Skills

Knowledge of business English, punctuation, and spelling

Knowledge of general office procedures

Knowledge of basic record keeping procedures

Ability to type and perform data entry operations

Ability to operate standard office equipment

Ability to maintain filing systems

Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access)

Ability to learn Office Management Software

Ability to generate expense reports and reconcile financial statements

Ability to execute strong customer service skills

Ability to work in a team environment

Special Requirements

Friendliness and enthusiasm are necessary in this position.

Required to work extended hours and/or weekends during special events.


Qualifications:


Minimum Qualifications

The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.

Preferred Qualifications

Associate degree preferred.

Knowledge of Microsoft Office Suite and Social Media Platforms

QuickBooks Experience or Knowledge

Salary Information:
$25, 773.00

Required Documents to Apply:
Cover Letter/Letter of Application, Letters of Recommendation, List of three Professional References (name, email, business title), Resume

Optional Documents:


Additional Information:


Recruitment Contact Information:

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.


Pre-employment Screening Requirements:

Criminal Background Check, Motor Vehicle Reports Check
The University of Arkansas Community College at Hope-Texarkana (UACCHT) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.


Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting, Standing


Frequent Physical Activity:

Kneeling, Lifting, Walking


Occasional Physical Activity:

Climbing, Talking


Benefits Eligible:

Yes