Executive Support and Project Coordinator

Job Classification:
Corporate - Administration

What we’re seeking: Executive Support and Project Coordinator

We are looking for a highly motivated, diligent, and skilled individual to join our exciting and dynamic Corporate Strategy team, as an Executive Support and Project Coordinator. The Executive Support and Project Coordinator will support Prudential’s Chief Strategy Officer and senior leaders within the Corporate Strategy team as necessary.

Are you a match?

Are you someone who’s excited about collaborating across teams? Are you energized by solving problems or using your critical thinking skills to find solutions to challenges that teams may face? Do you have a proven track-record of supporting leaders in a fast-paced, dynamic environment? Do you enjoy working with people and helping employees and teams meet their business outcomes? If yes, then this may be the role for you!

More about this exciting opportunity!

Success in the Executive Support and Project Coordinator role includes exercising superior judgment based on in-depth experience, advanced technical proficiency, and exceptional time management skills. The Executive Support and Project Coordinator will be focused on developing strong, collaborative relationships across multiple constituents to enable progress, and must act as an extension ofthe team they supportin various communications. You will partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations and individual projects, as needed.

Impacts You’ll Have:
  • Organizational Time Management: Work closely with the Chief Strategy Officer by assisting with the optimization of their time, including:
    • Coordination of complex internal and external scheduling and extensive calendar management for the leader (e.g., anticipating conflicts and being proactive in calling attention to critical meetings that require prep by leader)
    • Read, research, and route email correspondence; draft emails and documents; collect and analyze information for principal leader review
    • Demonstrate strong business acumen and organizational savvy to effectively prioritize and manage requests; provide the appropriate degree of flexibility and ensure follow-through on issues in a timely manner
    • Handle logistics for team meetings, including anticipating technology needs, preparing materials (agendas, pre-reading), tracking meeting attendees
    • Send meeting invites with details, meeting materials and any other content needed
  • Communications Support: Work with leaders on representing their brand and the team’s brand
    • Communication support for leaders, including preparing documents and presentations for use with senior audiences, assistance with writing and reviewing messages, and partnering with Prudential’s Communications organization for larger-scale messaging
    • Assist with reviewing meeting materials and content being shared across the team and with business partners
    • Collect meeting topics and create meeting agendas for team meetings
    • Work with Prudential’s Production teams on large-scale events such as town halls or training that require larger technology support and preparation
    • Utilize and promote Microsoft Office 365 Suite, Microsoft Teams, SharePoint, OneDrive and other video/teleconference and collaboration tools
  • Team Liaison: Represent the leaders and the team as a key contact for the work they lead
    • Act with high levels of professionalism in representation and handling of all phone and email communications
    • Work collaboratively with other administrative staff, project coordinators or support functions with meeting coordination or project work
    • Act as a trusted partner to the team and demonstrate sensitivity for confidential matters discussed or shared; maintain and ensure the integrity and confidentiality of all information and data
    • Develop and maintain strong, credible relationships across the business
  • Assist in Supporting Projects: Work with leaders and teams on various projects or assist with work that spans across different areas
    • Provide reporting and metrics support, as well as compliance-related or mandated information in support of various projects or to adhere to company requirements
    • Assist with data visualization and manipulation of data to help with storytelling
    • Streamline, format, and organize data and documentation of materials, presentations, etc., with a keen eye for detail and maximizing efficiency
    • Creation of advanced PowerPoint presentations, Word, Excel, and Visio documents on a regular basis
    • Ability to participate on cross-functional teams and potentially lead a small team or group on special projects under the guidance and direction of principal leader
    • Lead for updates needed on relevant Team SharePoint pages, or other internal/external platforms the team leverages for branding, marketing, or team information

Competencies – Knowledge, Skills, Abilities.
  • 3-5 years of prior, relevant work experience, supporting diverse teams and senior executives
  • Superior proficiency with technology skills, specifically in the use of Microsoft 0365 Suite (Word, Excel, Advanced PowerPoint, SharePoint, Outlook) and the ability to learn necessary Prudential applications
  • Strong organizational awareness and ability to build relationships
  • Extensive calendar management capability
  • Prioritization skills and ability to be proactive:
    • Proactively monitor calendars for conflicts or reprioritization, keeping team members informed of upcoming commitments and responsibilities, and making necessary adjustments
    • Communicate across teams about priorities and business objectives
  • Strategic thinking while managing tasks and linking the work across functions and businesses
  • Strong attention to detail and quality of work
  • Ability to coordinate meetings across various geographies, time zones, etc.
  • Strong time management skills and ability to meet tight deadlines while managing multiple tasks
  • Problem-solver who thinks laterally to resolve situations and find the right answers
  • Agility and ability to handle heavy workload, mediating many demands and requests
  • Willingness to continue to learn; embraces change and enterprise transformation efforts

Our Culture:

Prudential Financial, Inc., is focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We don’t just accept difference·we celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career, and their future. We encourage employees to hone their skills and explore continuedopportunities within Prudential.


Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law.

The Prudential Insurance Company of America, Newark, NJ and its affiliates.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.

If you need an accommodation to complete the application process, which may include an assessment, please call (800) 433-8960, prompt 4 or email accommodation.h&w@prudential.com.

Please note that the above number and email are solely for individuals with disabilities requesting an accommodation. If you are experiencing a technical issue with your application or an assessment, please email careers@prudential.com to request assistance.

Newark, New Jersey, United States of America