EXECUTIVE ASSISTANT-HUMAN RESOURCES

Summary

Position Summary:
Performs a variety of complex and highly confidential administrative, secretarial and clerical duties for a Vice President level executives.

Responsibilities:
  • Initiates, composes and types correspondence from rough drafts, shorthand, handwritten or taped dictation formats.
  • Drafts standard letters as needed. Researches, gathers, interprets and maintains data need to develop correspondence and reports.
  • Prepares statistical reports using spreadsheet or database software.
  • Develops and edits presentations using applicable software
  • Proofs documents for accuracy and appropriate format including punctuation, spelling, grammar, nomenclature and completeness.
  • Assists assigned Vice President by performing administrative duties that require discretion and independent judgement to ensure efficient operation of the office. Performs clerical task and maintains files.
  • Places, receives and screens telephone calls; determines nature of call, takes messages and handles issues when applicable. Provides general information in accordance with Hospital policies.
  • Greets, screens and directs visitors, patients, sales representatives, etc.
  • Assists with budget preparation and reconciliation.
  • Arranges travel and develops itineraries.
  • Opens, sorts and distributes incoming mail, answering routine correspondence independently.
  • Establishes and maintains departmental files and records.
  • Maintains office supplies, prepares inventory and purchase orders.
  • Handles billing and maintains billing systems.
  • Schedules appointments and maintains VP's calendars.
  • Arranges meetings including notification to attendees and ordering catering.
  • Organizes programs, events, meetings or conferences. Prepares agendas and miscellaneous documents.
  • Maintains conference room schedules using computer software.
  • Attends meetings and records minutes and resolutions.



REQUIREMENTS:


  • Formal working knowledge; equivalent to an Associate's degree
  • 5-7 years of experience
  • Requires excellent problem-solving, communication, interpersonal planning and organizing skills. May require PowerPoint, Adobe Photoshop and Project.

Additional Information
LifeBridge Health is a $2B+, 13,000 team member healthcare system that Cares Bravely for over 1 million patients annually throughout Maryland. We are comprised of 5 main healthcare centers: Sinai Hospital of Baltimore, Northwest Hospital, Carroll Hospital, Levindale Hebrew Geriatric Center and Hospital, and Grace Medical Center as well as several community practices.

LifeBridge Health is an Equal Opportunity Employer.

If you are interested in applying for employment and require accommodation during any part of the application process, please call 410-601-9000 and ask to speak to the Human Resources Department at the location to which you are applying. For TTY users, please call via Maryland Relay.

66641-58974