Benefits Accounting Supervisor - #00119

The Department of Accounts (DOA) seeks a financial professional to work in the State Payroll Operations unit.  The unit’s objective is to enable and facilitate payroll and benefits processing for the Commonwealth, ensuring that agencies utilizing the central payroll system are able to produce accurate and timely payments to employees.  These responsibilities include oversight of complex payroll and benefits transactions due to the significant cross section of employee profiles and employment classifications across approximately 203 agencies which include higher eds and independent agencies as well as agencies from the Judicial, Legislative and Executive branches of state government.  State Payroll Operations is also responsible for the preparation of benefit reconciliations and disbursements and regulatory reconciliations and filings required for compliance with CAPP, State policies and federal and state regulations.  These services are provided with a high degree of professionalism and in compliance with established internal control procedures and with existing state and federal guidelines and laws to ensure the reliability and accuracy of employee pay and benefit related information.

This position provides supervision and oversight to the benefits accounting unit and performs key statewide benefits tasks.  Assists benefits accounting staff with problem resolution; ensures all benefit supplier interfaces and data transmissions to update employee deduction records are received and processed; ensures all payroll expenditures and deductions are properly charged and accurately recorded in the payroll and general ledger system; ensures that EDI payments have posted to Cardinal; reconciles payroll activity for flexible reimbursement account deductions to the pay period extracts and resolves and documents variances; reviews and prepares reimbursement invoices for claims; reconciles statewide payroll and fringe benefit expenditure amounts in Cardinal to disbursements recorded in the Treasury’s account for each payroll confirmation; ensures all Cardinal Financials/Treasury discrepancies are resolved; reconciles payroll deductions for defined benefit and other post-employment benefits to reports produced from automated VRS reconciliations; identifies exceptions and ensures transactions are resolved; prepares journal entries to credit agencies for employee/employer adjustments required for hybrid retirement forfeitures; submits tax deposits and approves wire transfers; conducts ARMICS testing according to unit plan; and ensures appropriate sections of the Commonwealth Accounting Policies and Procedures (CAPP) manual are incorporated and followed. 


Minimum requirements:  Considerable knowledge of generally accepted payroll and accounting principles and practices; technicalities of financial management systems; and Microsoft Office applications (Word and Excel). Knowledge of federal and state governmental accounting; state payroll systems; and policies and regulations governing flexible reimbursement accounts, child support, state health and retirement plans, pre- and post-tax 457 and 403(b) annuity, and 401(a) cash match plans preferred.  Strong oral and written communication; mathematical; customer service; accurate data entry; multitasking; teamwork; critical thinking; time management; and analytical skills.  Ability to review the work of others and provide feedback; serve as a subject matter expert; read, understand, and apply technical and complex rules, policies, procedures, and regulations; work independently or as a team member within existing guidelines and policies in a fast-paced environment; analyze a wide variety of data and determine appropriate handling; adapt to changes in policies, procedures, and priorities proficiently; handle multiple work assignments of varying complexity simultaneously and inform management of the status of work completion; develop desk procedures; analyze and reconcile benefits and payroll transactions and data to ensure compliance with established policies, procedures, and regulations; meet deadlines; manage details with proficiency and few errors; interpret instructional materials and execute business processes accordingly; analyze problems of varied and considerable difficulty and determine appropriate resolutions; read and analyze error and reconciliation reports of varied and considerable difficulty; prepare complex financial certifications and reconciliations proficiently; interact frequently with internal and external senior officials, professionals, and the public; maintain a strong level of professionalism in all interactions; and possess and display emotional maturity necessary for this position.  Experience with payroll processing; general accounting; and advanced accounting systems including Oracle PeopleSoft Human Capital Management or Financials. 


In accordance with Executive Directive #18 (2021), the successful candidate will have to disclose their COVID-19 vaccination status upon hire prior to onboarding.  In addition, employees who are not fully vaccinated will be subject to masking and COVID-19 testing as required in the Executive Directive.


Preferred requirements:  Bachelor’s degree in accounting, business, or related field preferred.  Experience with Cardinal (Oracle PeopleSoft); and working as a lead or supervisor.


State applications for this position will only be accepted online through the State website at   This position will close on October 11, 2021 at

11:59 PM. 


Department of Accounts is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer.  Veterans and individuals with disabilities are encouraged to apply.