Senior Administrative Associate - Pacific BD&L Hub

Job Description

Subject to applicable law, all prospective hires will be required to demonstrate that they have been fully vaccinated for COVID-19 or intend to be vaccinated for COVID-19 by November 1, 2021, or qualify for a medical or religious accommodation to this vaccination requirement. Hired candidates who are not vaccinated by November 1, 2021, and who have not been approved for a legally-required medical or religious accommodation will be subject to disciplinary action up to and including termination of employment, in accordance with applicable law.

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. We are a research-intensive company, with a rooted sense of purpose and ethical integrity. We aspire to improve the health and wellness of people and animals worldwide, and to expand access to our medicines and vaccines. Our ability to excel depends on the integrity, knowledge, imagination, skill, diversity and teamwork of people like you. To this end, we strive to create an environment of mutual respect, encouragement and teamwork. As part of our global team, you'll have the opportunity to collaborate with talented and dedicated colleagues across multiple locations and countries.

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Our company's Business Development & Licensing (BD&L) organization is focused on building strong partnerships with the external life-science community to bring new and life-changing therapies to waiting patients. The Pacific Hub team, which operates out of our state-of-the-art R&D site in South San Francisco, China and Japan, is seeking to add an experienced Administrative Associate to support the team. We focus on identifying and transacting on novel science across all therapeutic areas and modalities that can enhance our drug discovery efforts and pipeline by entering into deals with biotechnology companies in California and the west coast of North America as well as Asia Pacific.

The Senior Administrate Associate will serve as a key member of the Pacific Hub BD&L team and provide administrative and operations support to the Associate Vice President and Head of the Pacific Hub and four Search and Evaluation and Transactions BD&L professionals based in South San Francisco. The Senior Administrative Associate will liaise with senior leaders across our company and our Research Laboratories and also work closely with BD&L team members based in Asia Pacific and also BD&L colleagues across other sites in the U.S. and Europe. The successful candidate should have experience and confidence representing our company and interacting with CEOs, CSOs and CBOs of external companies; demonstrated ability and initiative to navigate a large organization and enjoy using technology and creativity to support the team.

Specific responsibilities include:
  • Overall administrative support and facilitation of operations for the Pacific BD&L team based in South San Francisco, including general day-to-day administrative support and regular interactions with senior leaders across our company and external companies.
  • Complex calendaring and scheduling of meetings with external companies and various internal meetings with our employees across multiple sites and time zones, including coordinating agendas, arranging appropriate meeting space, facilities and catering.
  • Work as part of a team with Administrative Assistants throughout BD&L, the SSF Site and our company's organization to provide assistance and back-up when needed.
  • Learn and master BD&L's internal database system and processes (entering new projects, creating new customer and individual IDs, closing out records) and Microsoft Office suite of products to support BD&L operations.
  • Expense report processing.
  • Travel arrangements and registrations for external conferences and meetings.

  • H.S. degree/GED required; Associate's degree preferred.

Experience & Skills:
  • Must have excellent communication skills - demonstrated ability to speak and write clearly and succinctly.
  • Accuracy and attention to detail in all aspects of work.
  • Effective time management/organizational skills in supporting multiple managers.
  • Ability to meet deadlines, anticipate needs and independently/effectively prioritize work.
  • Ability to independently anticipate and solve problems that arise within job responsibilities.
  • Consistent delivery of commitments in a fast-paced and demanding work environment.
  • Team player attitude, flexibility and adaptability.
  • Responsive and service-oriented attitude.
  • Demonstrate the highest standards of discretion and trustworthy and ethical behavior in all interactions.
  • Discreet in handling sensitive and confidential information, and a high level of integrity.
  • Advanced Proficiency in Microsoft Office Suite (Outlook, Word, SharePoint, PowerPoint, Teams, Excel).
  • 5+ years of administrative support experience, including at least 1 year supporting and/or working with senior executives.

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

Who we are ...

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for ...

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.


In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

OFCCP EEO Supplement

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

No relocation

VISA Sponsorship:

Travel Requirements:
No Travel Required

Flexible Work Arrangements:


Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R140124