Payroll Compliance Manager

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview
Reporting to Sr Payroll Manager, the Payroll Compliance Manager will serve as the subject matter expert for payroll taxes, garnishments, Sarbanes-Oxley Act (SOX) and general accounting controls, pay practices and policies for all entities under Payroll Shared Services. Serve as subject matter expert for Federal and States Wage and hour laws and regulations. Maintain and review payroll accounting related process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation.

What you will do
  • Keep current with payroll regulatory requirement and ensure compliance with federal, state, and local payroll, wage, including union wage and hour laws and best practices
  • Manage 3rd party relations including access regarding employment tax, wage garnishments, and wage payment
  • Maintain reconciliation of employment tax, wage garnishment and wage payment on a daily quarterly and annual tax filings
  • Administer, research and respond to payroll liability account questions from Finance.
  • Support configuration and system changes with pay and deduction taxability confirmation and validation including periodic updates
  • Responds to questions and special requests from employees and regulatory agencies, researches laws and regulations regarding taxes and payroll withholding procedures and special reports for senior management.
  • Performs periodic internal audits of various payroll areas and prepare materials for external or internal auditors
  • Identifies risk and non-compliance.
  • Facilitate timely and correct resolution of payroll tax compliance issues not managed by a third party
  • Serve as the liaison between the third party tax processor and Shared Services
  • Track third party resolution of tax notices/tracers
  • Ensure all SUI rates are received and the system is updated annually
  • Perform Tier 2 or 3 activities for cases related to taxes, garnishments, state and federal regulations and union contract interpretation
  • On a periodic basis, meet with business owners to ensure process changes are captured and documents updated timely.
  • Maintain documentation will include workflows, forms, and desk guides necessary for consistent application of processes and procedures
  • Design and conduct training on new processes, systems, and policies
  • Perform self-assessment testing of internal controls, as assigned

Education Qualifications
  • Bachelor's degree in a work-related field/discipline from an accredited college or university or equivalent combination of education/work experience.

Experience Qualifications
  • Minimum five (5) years of experience in Finance and/or Accounting, preferably in large, complex organization.

Required Knowledge, Skills and Abilities
  • Hands on experience with large ERP or Cloud Payroll system.
  • Excellent Excel, Visio, Power Point, and Word skills.
  • Demonstrated knowledge of internal controls, policies and regulations, including the ability to research and interpret new regulations and policies, applicable to Payroll.
  • Detail-oriented with focus on accuracy and quality.
  • Ability to understand, implement, and support new laws or policies
  • Demonstrated ability to effectively manage deliverables and timelines
  • Demonstrated ability to collaborate and work effectively with cross-functional teams to achieve desired results
  • Demonstrated analytical and problem/conflict resolution skills
  • Demonstrated written and verbal communication skills
  • Demonstrated ability to shift priorities and support organizational and business process changes
  • Proficient with project and presentation tools.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family's perspective:

  • Know Me: Anticipate my needs and status to deliver effective care
  • Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
  • Coordinate for Me: Own the complexity of my care through coordination


Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.