Maintenance Planner/Scheduler

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This is a Stanford Health Care job.

A Brief Overview
The Maintenance Planner/Scheduler coordinates, plans and schedules the work orders through the Enterprise Asset Management System (EAMS) through knowledge and skills determine the most efficient and optimal way for maintenance shops to perform the work. This position is also responsible for coordinating and communicating between the customer and maintenance shop(s) to address the requests. The primary component is planning, scheduling and routing the tasks/requests to the appropriate trade, shop and/or individual who can best address the problem. Another primary focus will be managing the content of the job and PM tasks so they incorporate the correct and most efficient means of performing the task; outlining the required materials and tools needed; and describing the appropriate regulatory methods needed to perform the tasks.

Stanford Health Care

What you will do
  • Visit the job site of all new maintenance work orders (as needed) including preventive maintenance to confirm scope of work and develop a preliminary estimate of labor and material requirements. Maintain, plan and schedule maintenance work for all maintenance shifts.
  • Coordinates with the Maintenance, Repair and Operating (MRO) supplies and vendors, as appropriate, to assure planned jobs are supplied. Obtain and schedule materials based upon work schedules. Develop a parts kit for scheduled work.
  • Develops procedures (Work Plan/Job Plan) steps for work orders and identify job safety (LOTO) and regulatory approval requirements (PCRA/ICRA/USR).
  • Follows up on activities to monitor, document and analyze results. Perform analysis of work and reports on KPls; interpret data and recommend findings.
  • Prepares reports identifying work in the queue and backlog. Assists in managing staffing capacity and workload to ensure resources are used effectively and efficiently.
  • Holds weekly planning/scheduling meeting and communicate planning & scheduling information to the Chief Engineer, Assistant Chief Engineer and Superintendents to confirm work planning & Scheduling to prioritize work.
  • Routes requests to the appropriate individual and/or shop(s) based on availability, workload and skill. Uses Maximo to plan & schedule operations and maintenance work activities in a manner that ensures resources like coordination of manpower, parts, materials, equipment access are effectively allocated to support applicable phases of operations.
  • Communicates and coordinates with requester (customer) as appropriate.
  • Supports emergency response as needed.
  • Manages Maximo system access and configuration including addition of new assets and locations.
  • Take responsibility for the Maximo database and data integrity.

Education Qualifications
  • High School Diploma or GED Equivalent.

Experience Qualifications
  • Two (2) years of experience with facilities that require strict planning and scheduling protocols for operations and maintenance.
  • Prior EAMS/Maximo experience and associated software experience preferred.

Required Knowledge, Skills and Abilities
  • Functional knowledge & understanding of Maximo V7.X environment.
  • Functional understanding of all Maximo modules - assets, work orders, service request, inventory, reporting including BIRT.
  • Ability to read and interpret instructions
  • Ability to research and interpret relevant regulations, guidelines, and standards
  • Ability to strategize, plan and implement change
  • Ability to work effectively both as a team player and leader and shall demonstrate skills in leadership, communications collaboration, and teamwork
  • Ability to work in a fast-paced environment
  • Knowledge and understanding of financial and statistical activity reports
  • Experience with data analysis in the maintenance program, specifically in asset management and spare part optimization.
  • Knowledge of automated materials management functions
  • Knowledge of building systems to include but not be limited to mechanical; electrical; plumbing; fire life safety
  • Knowledge of record keeping techniques and proficiency with MS Word, Excel, PowerPoint and Outlook.
  • Knowledge of Maximo integration with other applications.
  • Trade background preferred & ability to use this technical capability to perform the functions as described above.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience
Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family's perspective:
  • Know Me: Anticipate my needs and status to deliver effective care
  • Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
  • Coordinate for Me: Own the complexity of my care through coordination


Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.