Sr Project Manager | Interiors | Planning Design + Construction

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Job Description:
Manages the programming, planning, design, construction and activation of projects for Stanford Hospital and Clinics and Lucile Packard Children's Hospital under the general supervision of the Directors of Design Management. Provide leadership, coordination and support to Planning, Design & Construction project managers, as well as liaison coordination and support to Facility Management, Site Support Services, Transition Strategy, and other services that directly engage in the interior environment

This role takes lead in the update and expansion of the current interior standards and development of a database specific to furniture and finishes. This effort will include research, pre-/post-occupancy evaluations on materials and installations currently implemented and create an institution-wide system, encouraging standardization based on best practices, sustainability, and the hospitals' brand. This central source of information will be instrumental in inventory development, storage and reuse options, purchasing, and forecasting/budgeting of refresh/replace projects. This will include research on materials, installations and furniture, including the broad range of populations using all facilities in the institution.

The Interior Senior Project Manager also supports the completion of projects within budget, on schedule and meeting all program objectives and appropriate governmental regulations. Acts as liaison between the client/users and all other project participants including consultants, contractors, vendors and outside jurisdictional agencies. Responsible for planning, scheduling, assigning and overseeing the work of project participants and assigned project managers. Provides backup support for the Department Director during absences.

The role of the Senior Project manager for Interiors is focused on supervising interior design components of projects. The work may include projects that are exclusively interiors with limited construction, to projects that involve major construction. Typical projects will include managing teams of design consultants, reviewing finishes and furniture scopes with respect to facility standards for the hospitals, engaging with the Department leadership on project proposals, organizing project procurement efforts for furniture and furnishings, and generally assuring quality control and adherence to published interiors guidelines.

Essential Functions:
· Provides leadership and support to assigned project managers, consultants, and contractors.
· Manages the development and renewal, as appropriate, of the Stanford Health Care interior standards and its communication and distribution to service partners.
· Implements quality control measures to ensure project compliance with department, hospital and university policies, government codes and regulations; also ensures conformance to the requirements of all project participants.
· Maintains communications on a regular and timely basis, ensuring that all project participants are informed of project status, problems and required actions.
· Manages the review and approval process to ensure appropriate approvals of all design work from schematic studies through final construction documents and related field changes and changes in scope.
· Closes projects within 60 days after OSHPD-approved beneficial occupancy.
· Develops accurate and complete change orders and closes change orders within 90 calendar days.
· Verifies that request for payments, claims and scope changes are accurate, justified and/or compliant.
· Prepares accurate, timely cost estimates.
· Assists with the development of departmental policies and procedures.
· Manages multiple projects and tasks simultaneously. Utilizes project management tools (e.g. software programs, time management/planning systems, etc.) to achieve project objectives.
· Manages the selection process and contract negotiations for consultants, contractors and vendors. Develops and manages accurate project schedules.
· Demonstrates a thorough understanding of project delivery methods and procurement processes.
· Demonstrates a working knowledge of OSHPD forms, including plan review applications, fees, permits, test and inspection forms, verifying reports and substantial completion forms.
· Manages, controls and tracks project budgets.
· Prepares, presents and secures approvals for conceptual and detailed projects budgets.
· Manages the process of furnishing and equipment selection, purchasing and installation.
· Demonstrates the ability to consistently perform assignments on time and participates in department meetings.
· Demonstrates effective planning by anticipating problems and resolving them before they adversely impact projects; sets appropriate priorities to achieve desired outcomes.
· Initiates appropriate action in urgent situations by adjusting priorities to address immediate issues.
· Demonstrates eagerness to meet or exceed department expectations for work performance.
· Complies with hospital guidelines and standards and all appropriate government codes and regulations; ensures project compliance with Joint Commission interim life safety standards.
· Ensures project compliance with hospital infection control procedures; ensures that design standards are maintained.
· Maintains accurate, coherent, timely and auditable project records/files in accordance with department procedures; ensures that space inventory reports are complete.
· Demonstrates ability to work with any customer/client or vendor regardless of race, gender, sexual orientation, religious or cultural beliefs.
· Assesses and documents the project scope and program, describing the objectives, physical requirements, parameters, and constraints of the project, including not only the user's functional needs but also hospital and external jurisdictional criteria for health and safety, operation, maintenance, energy efficiency, quality standards, contextual issues, aesthetics, etc.
· Makes necessary technical, professional, business and process decisions and ensures that all needed decisions are accomplished according to schedule, quality and budget guidelines.
· Prepares documentation which is organized, accurate and clear (e.g. request for proposals, change orders, field authorizations, purchase orders and similar documents essential to completing projects).
· Utilizes effective problem solving methods to resolve project issues.
· May be assigned responsibilities related to the overall mission of the department such as assisting in the development of policies, guidelines and standards, maintaining department records, acting as department representative on committees and professional organizations, etc.

Job Qualifications:
Minimum Qualifications: Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor's Degree in architecture, project management, construction, interior design or related field and/or project management ability demonstrated by previous experience.

Experience: Seven (7) years of progressively responsible and directly related work experience. Prefer ten (10) years of design, construction, or planning experience in health care facilities or similar complex facilities.

Knowledge, Skills, and Abilities:
  • Ability to budget, make financial projections and write reports
  • Ability to ensure project compliance with hospital infection control procedures
  • Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation
  • Ability to handle potentially sensitive situations by applying consultative skills in working with internal and external constituent groups
  • Ability to plan, organize, motivate, mentor, direct and evaluate the work of others
  • Ability to prioritize work by making informed judgments and to develop solutions for complex problems
  • Ability to utilize project management tools
  • Knowledge of CAD system, CAFM, estimating, cost control, scheduling, construction
  • administration, quality control, specification writing, and space planning
  • Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility
  • Knowledge of technical, professional and business in the fields of healthcare delivery, architecture, and construction, and building design process
  • Strong analytical, organizational, leadership, interpersonal skills, and effective oral and written communication skills.
  • Knowledge and experience in estimating cost control, scheduling, construction administration, value engineering and quality control required.
  • Technical, professional and business knowledge of health care delivery is desirable.
  • Working knowledge and experience of personal computer based applications including spread sheets, data base, scheduling and word processing essential.

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.