$500 Bonus - Office Specialist - Law Firm

Qualified candidates for this position should be fully vaccinated by 1st day of hire for the Covid virus. Ricoh will evaluate requests to reasonably accommodate qualified candidates who have not been vaccinated because of a disability or sincerely held religious belief, practice, or observance.

 

$500.00 bonus

 

POSITION PROFILE

 

Provides operations functions in one or all of the following areas within a Legal office/environment: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document scanning equipment, operate high volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform one of the following at entry level: bindery, QC and final check, housekeeping, file services, call center representative, etc. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.

 

JOB DUTIES AND RESPONSIBILITIES
  • Runs high volume copy machines and performs binding and finishing work.
  • Handle highly sensitive and confidential documents that may be time sensitive
  • Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment
  • Operate high volume scanners.
  • Operate image handling software
  • Operate MS Office and Email systems
  • Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.
  • Maintains records for management reports and inventories of supplies needed.
  • Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
  • Calculates charges for jobs performed and maintains some billing logs.
  • Responds to and coordinates all service calls required by customer.
  • May perform filing duties in conjunction with specific customer requests.
  • Delivers completed jobs to pre-determined customer locations within and outside of the site.


QUALIFICATIONS (Education, Experience, and Certifications)

Typically Required:
  • Requires high school diploma, GED, or equivalent work experience.
  • Complete Ricoh Legal training within 90 days of hire and maintain any new training requirements
  • Some related copy job experience is preferred.
  • Minimum of 1 year of experience in the Legal Industry is strongly desired
  • Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills
  • May require a valid driver's license and minimum levels of auto insurance coverage per Ricoh policy.
  • Demonstrated competency in basic computer skills including proficiency in MS Office Suite.

Benefits

This position comes with competitive starting pay and generous employee perks and benefits that include:
  • Vacation eligibility after only 30 days on the job
  • Paid sick time
  • Health, dental and vision coverage after 30 days on the job
  • Seven paid holidays plus five paid floating holidays per year
  • College Tuition reimbursement
  • Unparalleled training and growth opportunities

At Ricoh, we embrace and respect the collective and unique talents, experiences, and perspectives of all people. Together, we inspire remarkable innovation. That’s how we live the Ricoh Way. And with our commitment to ethics, you can be sure that we’re doing it with transparency, integrity and corporate social responsibility.
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Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.

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