Subcontracts Administrator

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Overview

Will administer subcontracts for various Vectrus Programs within the CONUS region which may involve both foreign and domestic subcontractors. This position will execute and administer various types of Subcontracts and Purchase Orders (POs) through close-out, ensuring compliance with corporate policies and procedures, legal guidelines, FAR/DFARS clauses, and customer requirements. Work on complex subcontract matters in both domestic and contingency locations and provides Program Management with contractual guidance while exercising sound ethical and professional judgment within a broadly defined best practice and written policy structure. Responsible for protecting the legal and financial interest of Vectrus Systems Corporation during all discussions and interactions with customers and suppliers. Drafts Request for Proposals, develops source selection criteria, analyzes cost/price data to determine price reasonableness, leads negotiation efforts with subcontractors, and reviews and interprets clauses, formal amendments, agreements and legal documents. Supports all internal and external audits, and provides program support to both internal and external customers. Operates under the functional guidance of Supply Chain organization and Corporate Purchasing Manual, while coordinating closely with other functional departments.

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.
  • Performs a full range of subcontract activities associated with the administration of subcontracts.
  • Qualifies suppliers, issues RFP's, evaluates proposals, documents cost and/or price analysis, executes subcontracts incorporating clauses, terms and conditions, technical specifications, statements of work and other certification and representations, and maintains compliant subcontract files in accordance with established procedures and FAR guidelines.
  • Monitors subcontractor performance to ensure that all contract terms and conditions are met while adhering to cost/schedule and mission requirements.
  • Documents subcontractor performance using the Vectrus Subcontract Past Performance Rating System - SPPRS.
  • Uses judgment to interpret internal and external issues and develop best practices.
  • Makes recommendations to management on subcontract issues, and execution of subcontract documents.
  • Drives innovation in acquisition strategy for responsible programs/subcontracts
  • Owns the subcontract content for responsible programs
  • Assists in coordination with other functional areas on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests.
  • Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor's balance.
  • Uses specialized knowledge to solve complex and unique problems.
  • Provides subcontract support to the Business Development/Capture Team
  • Performs other duties assigned.

Qualifications

Education
  • BS/BA Degree. One year related experience may be substituted for one year of education, if degree is required.

Experience:
  • Minimum of six (6) years' specialized experience administering contracts/subcontracts, purchasing or contract administration using a variety of contract types in CONUS/OCONUS.
  • Prefer a minimum of two years' experience working with DoD contracts or subcontracts.

Specific Experience/Area of Experience:
  • Shall have a thorough working knowledge of the Federal Acquisition Regulations, (FAR), DoD FAR Supplement, and other departmental supplements as applicable, as well as proven ability to influence internal stakeholders and work collaboratively.
  • Must be able to complete the Vectrus Procurement and Government Contracts Certification within six months of hire. (Includes successful completion of one week of in-residence classroom training plus a variety of required on-line training.)
  • Must retain a security clearance or be capable of obtaining a clearance if required.

Skills:
  • Good problem solving, negotiation and organizational skills/techniques, strong communicator, possesses analytical and interpersonal skills. Functionally skilled in Microsoft Office products including, but not limited to Word, Excel, Outlook and SharePoint.

Benefits
  • Medical, Dental, Vision, 401(k), Life, AD&D, Short Term Disability, Long Term Disability, and other ancillary plans.

Time Off
  • Paid Time Off (PTO), Holidays, Bereavement, and Jury Duty Disabled/Veterans

Colorado Salary Range
  • $60,000 - $80,000


We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

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