Managing Contract Specialist

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Day - 08 Hour (United States of America)

The Stanford Health Care Contract Administration department provides centralized contract management and legal review services that include: coordinating contract requests, advising on contractual matters, negotiating and drafting legal documents, performing legal review and facilitating timely renewal or termination of contracts to meet internal policies and external regulations and optimize legal and business terms. The Stanford Health Care Contract Administration department's vision is to be the national leader in healthcare contract administration by providing exceptional and timely contract management and legal review services.

Under the general direction of the Director, the Managing Contract Specialist leads the "Legal Review Team" that is responsible for advising on contractual matters, negotiating and drafting legal documents and performing legal review on contracts that are managed by Contract Administration in accordance with internal policies and external regulations.

Additionally, the Managing Contract Specialist is responsible for serving as primary lead on all contract due-diligence related to closing and implementation for mergers and acquisitions as requested by the Office of General Counsel. The Managing Contract Specialist also serves as a contract subject matter expert in a relevant contractual area such as HIPAA and Business Associate Agreements.

The essential functions listed are typical examples of work performed by positions in this job classification, and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
  • Employees must abide by all Joint Commission requirements including, but not limited to, sensitivity to cultural diversity, patient care, patients' rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
  • Employees must perform all duties and responsibilities in accordance with the C-I-CARE Standards of the Hospital. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions.

Handles inquiries about contracts and the contracting process in a timely fashion while also managing the team. Follows internal policies, standard operating procedures, and state and federal regulatory requirements related to contract management and compliance with applicable law. Receives requests for new contracts and amendments and solicits approvals from internal leaders. Consults with internal leaders and other employees to draft cost-efficient and compliant contracts. Negotiates contract language with vendors to meet the organization's business and legal needs. Performs legal review of contracts and provides approval prior to signature by a Stanford entity leader. Provides advice on contractual issues to internal leaders and other employees. Organizes and documents work electronically through the use of a contract log, electronic filing system, and electronic contract management database. Assists with updating and maintaining the electronic contract management database. Participates in interdepartmental work groups regarding operational issues and provides educational in-service presentations as required. Proactively seeks innovative ways to streamline operations and follows through on implementing new processes. Serves as primary lead on all contract due-diligence related to closing and implementation for mergers and acquisitions as requested by the Office of General Counsel. Serves as a contract subject matter expert in a relevant contractual area such as HIPAA and Business Associate Agreements.

Minimum Qualifications

Education
  • Juris Doctor from an accredited law school
Experience
  • Ten (10) years of contract legal review experience
License/Certifications
  • Licensed to practice law in the state of California

Knowledge, Skills and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

Knowledge of:
  • Principles, practices and techniques of current contract administration, preparation and negotiation as it relates to health care systems, academic medical centers and children's hospitals.
  • Contract format and legal language used in contracts for the purpose of drafting, reviewing, and managing.
  • Key legal, financial, legislative, and regulatory requirements of health care providers as they relate to contractual relationships with outside parties needed to ensure compliant contracts, including an understanding of HIPAA.
  • Legal risk as it applies to contracts and contract review.
  • Ethics, principles and practices of contract administration.
  • Bidding procedures and regulations.
  • Methods and techniques in drafting and preparing contracts.
  • A subject matter in a relevant contractual area such as HIPAA and Business Associate Agreements.
  • Cloud based contract management databases such as MediTract.

Skills and Abilities to:

Knowledge of:
  • Principles, practices and techniques of current contract administration, preparation and negotiation as it relates to health care systems, academic medical centers and children's hospitals.
  • Contract format and legal language used in contracts for the purpose of drafting, reviewing, and managing.
  • Key legal, financial, legislative, and regulatory requirements of health care providers as they relate to contractual relationships with outside parties needed to ensure compliant contracts, including an understanding of HIPAA.
  • Legal risk as it applies to contracts and contract review.
  • Ethics, principles and practices of contract administration.
  • Bidding procedures and regulations.
  • Methods and techniques in drafting and preparing contracts.
  • A subject matter in a relevant contractual area such as HIPAA and Business Associate Agreements.
  • Cloud based contract management databases such as MediTract.

Skills and Abilities to:
  • Interpret, explain, and apply applicable provisions of laws, ordinances, and regulations governing contract procedures.
  • Review, draft, edit, and process contracts in accordance with applicable laws and regulations.
  • Read, understand, interpret and apply provisions of federal, state and local legislation and regulations pertinent to contracts.
  • Perform contract due-diligence related to closing and implementation for mergers and acquisitions.
  • Speak and write clearly and concisely to identify and describe technical procedures, service delivery methodology and billing procedures, including use of communication skills and techniques required for contract negotiations.
  • Manage a significant work load, prioritize projects appropriately and work independently.
  • Type with speed and accuracy.
  • Use dual monitors and posess advanced skills in latest software programs such as Microsoft Outlook, Word, Excel, Power Point, Adobe Acrobat Professional, Cisco WebEx, Cisco Jabber and Smartsheets.
  • Plan and prioritize assignments with minimal supervision in a fast-paced tech-savvy work environment.
  • Interact tactfully and effectively with others both internally and externally on sensitive and complex topics.
  • Adapt to new technology and new processes with minimal explanation.

#LI-MH1

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.