Absence Data Specialist

At Bristol Myers Squibb, we are inspired by a single vision - transforming patients’ lives through science.In oncology, hematology, immunology and cardiovascular disease - and one of the most diverse and promising pipelines in the industry - each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

Position Summary:
The Absence Data Specialist works closely with the HR Capability Center team to ensure the integrity of the absence data entered into the Workday Human Capital Management System (HCM). This position will manage all leave of absence transactions in Workday and any relevant time off adjustments (accruals and corrections) for employees in the Americas Region.

Detailed Position Responsibilities:
  • Administration and maintenance of all leave of absence transactions within Workday including updating of leave dates and state benefits where applicable. This includes review and approval of transactions entered via employee or manager direct access, data entry for transactions identified on the vendor reports, and review and update of any integration kickouts.
  • Supports the integrity of employee records and Workday data, assuring legal and regulatory compliance.
  • Maintains reasonable communication with employees as needed to facilitate smooth and timely leave transition, relays communication between employees and their managers during leave within reason.
  • Advises managers and employees on the interaction of leave laws with paid time off and disability benefits.
  • Monitors return to work actions and conducts manager follow-up for all countries within the region.
  • Reviews reports and makes updates to the Workday data based on identified discrepancies.
  • Identifies and troubleshoots issues and escalate as appropriate.
  • May recommend revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
  • When needed, provides employees with pre-determined employment letters based on clear guidelines/parameters
  • Preserves confidentiality of employee medical documentation and files.
  • Makes process recommendations to achieve operational excellence, documents process changes, and updates process maps
  • Participates in special ad-hoc projects and perform other duties as assigned.

Minimum Requirements/Knowledge Desired:

  • Degree required and a minimum of 1 - 3 years relevant experience.
  • Knowledge of country, state and federal leave laws.
  • Strong written and verbal communication skills, strong interpersonal skills.
  • Ability to work successfully in a fast paced and continuously changing work environment.
  • Detail oriented with a focus on accuracy and quality.
  • Proficiency with MS Excel and a proven ability to manipulate data (V-Look Ups, Pivot Tables) and an ability to learn required business applications.
  • Ability to learn quickly and apply knowledge effectively.
  • Knowledge of HRIS/HCM systems, preferably Workday.
  • Knowledge of vendor leave management systems.
  • Collaborates effectively in a team environment.
  • Language Requirements beyond English: Proficiency in Spanish is preferred but not required

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.

To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.