Business Affairs Manager

Job Description

About Us:

The Advertising team creates branded content for the gamut of The New York Times's advertisers. Our work takes many forms - reported articles, documentary videos, animations, photo essays, social posts, podcasts, interactive data visualizations, event activations or Newsroom sponsorships - and ranges from unbranded reportage to branded profiles focusing on our partners' products, services or people.

We are looking for an experienced Business Affairs Manager with in-depth, hands on production experience to manage a subset of our contractual engagements. This role will be expected to have frequent, extensive communication cross-functionally with a variety of seniority levels and teams including finance, creative, and legal counsel.

  • Support the NYT's Advertising teams by drafting, tracking, negotiating client, vendor service and freelance agreements using company provided form templates
  • Administer high-volume of client and production-facing contracts which includes drafting, reviewing handling redlines, negotiating, flagging concerns (with internal stakeholders), summarizing comments from opposing representation and propose solutions
  • Assist, in conjunction with legal counsel, in providing on-going business advice to internal business units concerning digital media, print, production, talent and other issues as needed
  • Flag possible legal, clearance, talent and/or logistical issues and suggest solutions
  • Create, issue and review third party and music licensing and talent agreements
  • Oversee vendor set up/payment and invoice processing
  • Lead stakeholder management with internal stakeholders, such as legal, data governance, treasury, planning, finance, sales and program management in connection with reviewing, assessing and understanding financial, business and legal risks tied to production engagements/agreements
  • Join pre and post-sale client calls concerning contracts; ensuring agenda is clear and correct internal stakeholders are brought in
  • Handle all admin for the life cycle of an agreement including processing, tracking and filing contracts, arranging for signature, archiving and sharing with internal compliance units (e.g., HR, Corporate Records, etc) and following up with internal business units (e.g., Accounts Payable) to ensure external payment has been dispersed
  • In collaboration with creatives, assist with the bidding process for external partners and freelancers
  • Maintain complete contract files, internal shared drive and database of advertising-related documents (e.g., insertion orders, RFPs, etc)
  • Work with the BA team to track T Brand Studio's portfolio of freelancer agreements across photo, edit, art, illustration, video and audio and its status, working regularly with finance and HR to ensure logs are current and up-to-date
  • Work with the BA team to update, maintain and organize database of freelancer agreements and releases for the department
  • Research various legal and non-legal issues
  • Under guidance of legal counsel, advise teams on the viability of program concepts and content, flagging potential issues and/or third party rights considerations
  • Review digital content pitches and concepts for legal clearance purposes
  • Work closely with internal teams to find creative solutions to legal and other impediments to program concepts
  • Perform ad-hoc administrative tasks to facilitate contract negotiation and the provision of legal guidance
  • Communicate with clients, agencies, external vendors, freelancers and other third parties regularly regarding contracts and negotiations
  • Create resource materials and train internal teams on usage rights, standard offering, production risks, processes and considerations
  • Occasional special projects and operational tasks

Experience / Education:
  • 4+ years e xperience in business affairs, contracts, negotiations with an emphasis in advertising and production in an established publisher, online media publication, and/or ad agency
  • Bachelor's Degree
  • Knowledge of commercial contracts & publicity rights and in-depth negotiating and drafting experience.
  • Experience with permitting shoot locations in both public and private sector
  • Understanding and experience dealing with production insurance requests, COIs, AICP, animation, production and music bids
  • Working knowledge of SAG-AFTRA preferred
  • Must be able to handle confidential information appropriately and to exercise care in safeguarding proprietary information
  • Impeccable attention to detail and organizational skills
  • Must have excellent interpersonal skills and demonstrated ability to multitask and prioritize to meet deadlines
  • Strong research abilities and problem solving skills
  • Excellent written and verbal communication skills
  • Must be able to communicate clearly and effectively with all levels of Agency, Client and production personnel
  • Working knowledge of MAC environment
  • Working knowledge of Google docs environment


The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local "Fair Chance" laws.