Executive Assistant

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It's why we have a newsroom that's 1,700 strong and sends journalists to report on the ground from nearly 160 countries. It's why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it's why our business strategy centers on making journalism so good that it's worth paying for.

Note for US based roles: Any offer of employment is contingent on providing proof of Covid-19 vaccination prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.

Job Description

The role of the Executive Assistant is to ensure an effective and efficient office and to represent the executive, both internally and externally, in a manner that corresponds to the professional nature of the office. The role must represent the brand of The New York Times Company and do so in an increasingly digital media world. This role is the assistant to the Chief Marketing & Communications Officer, and the person seeking it should be excited about the world of marketing and communications, curious about marketing to millions of people around the world and energized working in a creative environment.

Responsibilities:
  • Manage an ever-changing calendar, including vetting and prioritizing meeting requests and coordinating conference calls, interviews, meetings, and complex travel bookings (when needed)
  • Ensure efficient, effective and economical facilitation of general office administration
  • Communicate and manage the flow of office management policies and procedures with the Marketing and Communications teams; this person plays a key communication and culture role on a sizeable team.
  • Coordinate department-wide communication, meetings such as Town Halls, and other team building events. Serve as a guide or advisor to the CMCO on culture building strategies within the Marketing and Communications function.
  • Develop internal materials such as presentations or drafting biography information as needed for CMCO as needed for internal or external communication and events.
  • Assist with smooth onboarding of new team members; serve as a resource to the CMCO's direct reports and the department.
  • Maintain department knowledge base internal Google Site as part of onboarding
  • Manage travel bookings of airfare and hotels while adhering to company policies
  • Enter monthly Expense Reports
  • Perform other duties as required, including coordinate vacation schedules, track invoices, and contracts, etc.
  • Maintain good working relationships with agencies, consultants, vendors/suppliers and the Facilities Department
  • Maintain confidentiality and handle sensitive information


Qualifications:
  • Bachelor's degree
  • 1-2 years of industry experience preferred, providing administrative support for senior executive
  • Excellent written and verbal communication skills, strong organizational skills, and able to take initiative and lead efforts as needed in support of customer business objectives
  • Strong interpersonal skills
  • Demonstrated ability to prioritize and meet deadlines in a fast-paced environment
  • Able to effectively interact with all levels of management and other staff
  • Anticipate needs and proactively solve problems with a strong attention to detail
  • Manage multiple tasks simultaneously and meet deadlines
  • Sense of responsibility and ability to adapt
  • Team player with a "no task to big or too small" attitude


#LI-AM1

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local "Fair Chance" laws.