Executive Administrative Assistant - Abbott Nutrition - Columbus, OH

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Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

About Abbott

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands - including Similac®, PediaSure®, Pedialyte®, Ensure®, Glucerna® and ZonePerfect® - to help get the nutrients they need to live their healthiest life.

Our location in Columbus, OH, currently has an opportunity for an Executive Administrative Assistant . Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating, or modifying business documents, preparing presentations from source materials, handling teleconference and media setups, acting as a liaison for remote access issues. This role will support the Vice President of Pediatric Nutrition and the Divisional Vice President of Consumer Sales.

WHAT YOU'LL DO
  • May include some support for tracking budget expenditures.
  • Adheres to executive processes and guidelines.
  • Creates board books as requested.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
  • Uses advanced software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Follows executive onboarding procedures.

Accountability / Scope/Budget:
  • Interacts with high-level executives every day.
  • Advanced knowledge and understanding of business processes and requirements.
  • Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional.
  • Maintains and manages executive calendar. Manages domestic and international travel plans using executive guidelines.
  • Proactively identifies and resolves scheduling conflicts.
  • Primary point of contact for manager's schedule.

Travel: 0%

EDUCATION AND EXPERIENCE YOU'LL BRING

Required
  • High School diploma or equivalent. Associates Degree in Secretarial Science preferred.
  • 7+ years previous admin experience or equivalent.
  • Operates independently and works on own initiative.
  • Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
  • Proficient in all applications


Preferred
  • Bachelor's Degree
  • Knowledge of applicable regulatory standards and requirements for infant formula and nutritional's.


WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:
  • A fast-paced work environment where your safety is our priority (Include for Manufacturing roles only)
  • Production areas that are clean, well-lit and temperature-controlled (Include for Manufacturing roles only)
  • Training and career development, with onboarding programs for new employees and tuition assistance
  • Financial security through competitive compensation, incentives and retirement plans
  • Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
  • Paid time off
  • 401(k) retirement savings with a generous company match
  • The stability of a company with a record of strong financial performance and history of being actively involved in local communities


Learn more about our benefits that add real value to your life to help you live fully: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

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