Office Manager 1

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

Qualifications

Minimum Qualifications
  • Experience providing business support services, at a minimum, in a medium sized office environment
  • Excellent written and verbal communications skills
  • Read, write and speak English; fluent in host country language required.
Preferred Qualifications
  • Undergraduate degree, or its international equivalent, from an accredited university required or equivalent experience
Benefits of Working in ICON:Our success depends on the knowledge, capabilities and quality of our people. That's why we are committed to developing our employees in a continuous learning culture - one where we challenge you with engaging work and where every experience adds to your professional development.At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.

Responsibilities

Manage administrative, business and facility support functions for the regional Raleigh, NC office. Responsibilities
  • Manages administrative, business and facility support functions for a regional office or for all offices including reception, shipping/mailroom, accounts payable coding & entry, maintenance of office equipment, maintenance of business resumption plan, ordering of supplies, conservation and security programs, and relationships with vendors/service providers
  • Procures facility equipment and office supplies which may include: researching product/service, cost compare pricing, negotiate final terms, select vendor, oversees installation, maintaining spreadsheets, analyzing bids, various levels of negotiations, assisting in development of RFP's or bid packages, and maintaining appropriate documentation. This role requires working closely with corporate services when dealing with global contracts to ensure that the company guidelines for these specified areas are met
  • Plans for regional office facility growth; oversees and directs actions to ensure the economic and efficient use of facility
  • May participate in all office lease negotiations and engages with all office expansion teams as functional expert to ensure facility build out meets standards and negotiated leave concessions/economics are fully met
  • May maintain a summary of key facts and attributes of all office space, including: location, lease termination/extension dates, square footage available and utilized, and lease rates
  • Recommends and implements operational policies and procedures for office services; ensures that professional office environment is properly maintained
  • Schedules and reviews project tasks; provides leadership in the delivery of services to internal and external clients; ensures that staff fulfill their responsibilities in accordance with PRA policies, procedures, and SOPs; and ensures HR processes are properly implemented
  • May handle special projects and execute research and data analysis tasks
  • Assignments may vary based on area
  • Must oversee office space equal or greater than 20,000 square feet/1950 sq. meters


United States-North Carolina-Raleigh