Administrative Assistant - for DVP CardioMetabolic & Informatics

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

Administrative Assistant - supporting a Division VP in the Cardiometabolic and Informatics business.

Lake Forest, IL

DO WORK THAT MATTERS

At Abbott, diverse ideas, perspectives, and expertise allow us to create life-changing solutions that help people live healthier lives. In 150 countries and with businesses spanning nutrition, diagnostics, medical devices, and branded generic pharmaceuticals, Abbott offers you enormous opportunities to explore your interests and help you achieve your career and personal goals.

We have an exciting opportunity forto support a Divisional VP in our Cardimetabolic Informatics business. Abbott Rapid Diagnostics is part of Abbott's Diagnostics family of businesses, bringing together exceptional teams of experts and industry-leading technologies to support diagnostic testing which provides important information for treatment and management of diseases and other conditions.

Responsibilities:

• Provide administrative support for the DVPleader and direct staff, including meeting set-ups, document preparation and presentation preparation, expense reporting, and travel coordination.
• Prepare and assemble communications for the commercial leadership teams and external agencies to include notices, agendas, and other materials.
• Assist with the administration of compliance matters.
• Administer the review, approval, coding, purchase order creation and payment of invoices and the ability to follow up and resolve problems related to invoices.
• Assist in managing project milestones record, department job description and training records.

• Prepare presentations integrating Excel, Word, PowerPoint and Visio files and content in order to create executive level presentations and reports.
•Calendar management requiring interaction with both internal and external executives and assistants.
• Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones.
• Coordinate complex domestic and international travel plans, including expense reporting and reimbursement.
• Perform general administrative tasks (filing, scanning and data entry).
• Maintain legal documents and records as necessary
• Complete other projects as assigned.

Qualifications:

5+ years of previous executive administrative support experience for senior leadership is required

• Associate's degree required; bachelor's degree strongly preferred or equivalent combination of education and experience

• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) is required.
• Ability to maintain a professional demeanor in all client interactions, and the ability to manage confidential information with discretion.
• Excellent interpersonal, written and oral communication skills.
• Highly organized office administration skills, with strong attention to detail.
• Ability to proactively manage projects and willingness to pitch in as needed.
• Ability to work independently with attention to Abbott's goals and interests.
• Advanced proficiency in formatting, proofreading, and editing correspondence and other documents.
• Ability to learn new software applications with ease.
• Creative problem-solving and decision-making skills. Flexible and adapts to change.
• Ability to prioritize and manage workload and meet deadlines in a changing and fast-paced environment.

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