Assistant Facility Manager

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview
The Assistant Facilities Manager(AFM) assists the Regional and Facilities Manager in the execution of operational duties requiring extensive field work as related to vendor meetings; site inspections and project follow up and close out.

Stanford Health Care

What you will do
  • Maintains healthy, safe work environment through rounding and visual observation.
  • Collects and assembles measures and metrics at each site for reporting.
  • Participate in the FS&P On Call System.
  • Develops and maintains relationship with the Administrative Assistants of the VPs and the primary contacts; coordinates Campus Council activities as applicable.
  • As needed, conducts site visits with ACE's and/or E&M Technician for correction of customer-generated issues.
  • Assists with the review and monitoring of E&M metrics (i.e. backlog and response) for portfolio for follow up with the ACE's as needed.
  • Supports Facility Managers in execution of tasks and/or follow up as related to activities that impact the customer.
  • Assists with the management, coordination and integration of site/zone services (as applicable) to include but not limited to: parking, security, cleaning, landscaping, building system & equipment maintenance services, fire life safety, emergency response.
  • Participates with FM on regular site inspections for condition, safety and aesthetics to include vendors, landlords-property managers for proper building maintenance and functionality to document and manage the corrective actions generated from the site visit.
  • May assist FM by conducting Landlord-Property Manager meetings for follow up on correction of site issues.
  • As applicable, supports FM to work in partnership with E&M to manage Landlord compliance with Fire Life Safety regulations including adherence to lease terms regarding Joint Commission.
  • Assists with scoping review as needed.
  • Supports emergency response in field in partnership with E&M personnel.
  • Assists with annual generation of letters to Landlords regarding compliance with Fire Life Safety regulations; follows up on receipt of information to report to Team.
  • Assists in managing non-skilled labor pool to coordinate facilities requests as applicable.
  • Directly coordinates and/or directs contractor to execute moves, adds and changes; attends meeting to execute details.
  • Fulfills requests by working and meeting with vendors as needed.
  • Workplace environment support and coordination.
  • Assists with workplace services i.e. coffee/copy room and conference room management.
  • Assists with E&M as partner, of medical system service.
  • Assists with ICRA/PCRA documentation completion per policy,
  • Assists with improving cost efficiencies, management of purchased services, PO balance report review, budget and variance report preparation,
  • Assists in the creation of need new site activation materials i.e. welcome packets,
  • Aides in execution of projects through meeting and coordinating vendors,
  • Assists, as applicable for decommissioned sites, coordinates services to close out,

Education Qualifications
  • Bachelor's Degree Bachelor's degree in a work-related discipline/field from an accredited college or university.

Experience Qualifications
  • 2 years of progressively responsible and directly related work experience.

Required Knowledge, Skills and Abilities
  • Ability to apply judgment and make informed decisions
  • Ability to conduct analysis and formulate conclusions
  • Ability to effectively prioritize work and meet deadlines in a fast-paced environment
  • Ability to foster effective working relationships and build consensus
  • Ability to plan, organize and manage building operational services; develop, implement and evaluate a variety of building and operation systems and preventative maintenance programs
  • Ability to plan, organize, prioritize, work independently and meet deadlines
  • Ability to understand the terms of a contract for facilities maintenance or repair and ensure that work is performed accordingly to that contract
  • Knowledge of regulations, procedures or technical reference materials relating to building maintenance

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family's perspective:

  • Know Me: Anticipate my needs and status to deliver effective care
  • Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
  • Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.