Administrative Assistant

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Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

WHAT YOU'LL DO

Provide advanced administrative support for Divisional Vice Presidents and other leaders as assigned. The position will also provide back up support to higher-level management.

Core Job Responsibilities:
  • Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel (domestic and international); managing correspondence; process and create purchase orders; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences.
  • May include some support for tracking budget expenditures.
  • Coordinate and maintain departmental files; as assigned; in compliance with corporate and government regulations.
  • Follow purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Order business cards and stationery.
  • Use intermediate to advanced software skills to perform work assigned.
  • Use and understand Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; Symphony (SAP) and employee performance management systems (as applicable).
  • Coordinate new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.


Position Accountability / Scope:
  • Consistently interacts with high-level executives (including C-Suite interactions).
  • Intermediate to advanced knowledge and understanding of business processes and requirements.
  • Frequently handles high level confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
  • Maintain and manage calendars; including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.
  • Primary point of contact for manager's schedule.


EDUCATION AND EXPERIENCE YOU'LL BRING
  • High School diploma or equivalent. Some college preferred.
  • 10+ years of administrative experience is required.
  • Operates with general instruction and some supervision.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.


WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:
  • Training and career development, with onboarding programs for new employees and tuition assistance
  • Financial security through competitive compensation, incentives and retirement plans
  • Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
  • Paid time off
  • 401(k) retirement savings with a generous company match
  • The stability of a company with a record of strong financial performance and history of being actively involved in local communities


Learn more about our benefits that add real value to your life to help you live fully: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

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