Office Management/Staff Office Support Level 3

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Overview

  • Vectrus is seeking a professional who will provide general or specialized administrative support to the National Geospatial-Intelligence Agency (NGA). The candidate will provide a wide variety of services including responsive and meaningful customer support, responding to Career Service inquiries, interpreting guidelines, tracking and maintaining information, coordinating meetings, focus group sessions, logistical arrangements, oral and written communications for internal and external customers, and support to administrative operations.

Responsibilities

  • The candidate shall provide Office Manager / Staff Officer Support services to the NGA Inspector General's Office necessary to complete associated tasks and responsibilities in the functional areas outlined below.
  • Duties include:
  • • Providing general administrative support to HD Career Service staff (less than 40% of their time).
  • • Providing vacancy and assignments management support.
  • • Processing of civilian position changes and external vacancy announcements.
  • • Processing and managing external applications and coordinating with NGA Recruiting, hiring managers, relocation team, and applicants to support the external hiring process for NGA civilians.
  • • Developing SOPs, guides and other Career Service products in accordance with NGA style manuals.
  • • Scheduling travel, training, boards, meetings, calendars, events, etc.
  • Providing logistics support to Career Service events.
  • Processing cross career service and change in career service requests.
  • Providing meeting support to a variety of Communities of Practice, working groups, technical reviews, boards, etc.
  • Providing records Management support.
  • Processing and executing HR related functions and tasks in Human Resources Information Systems.
  • Using advanced functions of Microsoft Office, Sharepoint and Defense Travel System on a daily basis.
  • Tracking and managing formal taskers workflow, completion and close-out.
  • Receiving and acting on guidance and direction from the career component team members to accomplish general and routine office requirements.
  • Arranging for conference, meeting, and training sessions contracting agency staff leads, articulating meeting purposed to participants. Oversee all logistics to include meeting rooms, space, facilities, etc.
  • Coordinating, collecting, screening and disseminating HR materials.
  • Using NGA systems to accomplish personnel actions that support career service activities.
  • Planning and integrating processes and strategies for Career Service operations.
  • Maintaining the content of the assigned career service website to include posting and updating information.
  • Processing and managing external applications and coordinate with NGA Recruiting, hiring managers and applicants to support the external hiring process for senior civilians.

Qualifications

  • MINIMUM QUALIFICATIONS
  • Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
  • • Bachelors or equivalent experience within related field
  • Required Experience:
  • • 7-10 Years' experience as Staff Officer or Office Manager (see duties above)
  • • Minimum 6 months demonstrated experience using SharePoint
  • Desired Experience:
  • • Society of Human Resource Management (SHRM) certification
  • Skills & Technology Used:
  • • Proficient with PC computer platforms and Microsoft Office Suite
  • • Strong communication (oral and written), interpersonal and customer service skills
  • Work Conditions:
  • The work is typically performed in an office environment and at client site locations; which requires proper safety precautions. The above job description is not intended to be; nor should it be construed as; exhaustive of all responsibilities; skills; efforts; or working conditions associated with this job. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the principal (essential) functions of this job. Personal Protective Equipment (PPE) is required when applicable; the equipment includes but is not limited to head, hand, foot, torso, respiratory, vision and hearing protection.


We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

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