Administrative Coordinator

HOW MIGHT YOU DEFY IMAGINATION?

You've earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge you've worked hard to acquire and the passion you already have. At Amgen, our shared mission-to serve patients-drives all that we do. It is key to our becoming one of the world's leading biotechnology companies, reaching over 10 million patients worldwide. Become the professional you are meant to be in this meaningful role.

Admin Coordinator

Live

What you will do

Let's do this! Let's change the world. In this vital role you will be responsible for complex administrative support activities, supporting a Vice President, Executive Directors, Directors and other staff.

The role of the Administrative Coordinator is to perform a variety of complex administrative activities; to assist in report generation as requested; to facilitate tracking of results and timelines as advised; and to handle the coordination of meeting logistics, minutes, travel and other duties as assigned.

This position is located in South San Francisco and will support the Cardio Metabolic Disorders Therapeutic Area in Discovery Research.

Key responsibilities include:

  • Handling calendars and scheduling meetings for individuals and teams
  • Provides meeting support for cross-functional teams, including agenda preparation, collection/distribution of pre-reads, and meeting start-up as appropriate
  • Making travel arrangements & preparing expense reports as requested
  • Coordinate visitor arrangements: arrange travel, meeting arrangements, visitor accommodations, complete expense reports
  • Handling departmental administrative files
  • Maintaining distribution, contact and personnel lists
  • Running the administrative aspects of relationships with outside experts and vendors
  • Provide backup support to additional department ACs
  • Coordinating meeting rooms, including logistics, catering and equipment needs
  • Assisting with special projects as requested by the Directors and others within group
  • Independently responds to routine correspondence
  • Schedules and coordinates candidate interviews
  • Assists with onboarding new staff
  • Obtains office space, equipment and supplies for new staff members and helps sets up offices prior to start date
  • Organizes departmental events and meetings including logistics, catering, supplies and equipment needs
  • Submit IS Help Desk work orders, as needed
  • Coordinates and handles documents in EDM Teams and SharePoint
  • Creates efficient and user-friendly templates for procedures and reports
  • Identifies process-improvement opportunities
  • Makes decisions based on knowledge of staff needs and available resources
  • Uses the latest technology to tackle business problems


Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is skilled with these qualifications.

Basic Qualifications
  • Associate's degree & 2 years of Administrative experience OR
  • High school diploma/GED & 4 years of Administrative experience


Preferred Qualifications
  • Bachelor's degree
  • Proactive, organized, and highly effective communicator (interpersonal, verbal, written)
  • Experience working in biopharma industry
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Managing multiple calendars including coordination across multiple time zones
  • Ability to understand the research roles at a high level
  • Advanced knowledge of MS Outlook, Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Concur, SharePoint and Box
  • Ability to multitask, and understand prioritization.
  • Experience providing administrative support to remote staff
  • Outstanding organizational and interpersonal skills
  • Ability to work in a fast-paced, deadline-driven environment
  • Discretion in dealing with proprietary information


Thrive

Some of the vast rewards of working here

As we work to develop treatments that take care of others, so we work to care for our teammates' professional and personal growth and well-being.
  • Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey
  • A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
  • Generous Total Rewards Plan-comprising health, finance and wealth, work/life balance, and career benefits-with compensation and benefits rated above 4 stars (out of 5) on Glassdoor


Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Amgen will consider for employment qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

Amgen requires all staff in the United States and Puerto Rico to be vaccinated from COVID 19 as a condition of employment. In accordance with applicable law, Amgen will provide reasonable accommodations to staff members who qualify on the basis of a medical reason or a sincerely held religious belief, practice, or observance. Such accommodation may not pose an undue hardship to Amgen, its operations, or its staff.

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