Senior Administrative Associate

Job Description

New hires based in the US & Puerto Rico will be required to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious exemption or accommodation to this vaccination requirement, subject to applicable law.

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams make sure our concepts become reality.

Primary duties include but are not limited to -
  • General Secretarial/Administrative duties, including managing calendars, receiving visitors, expense reporting, intranet team sites, organization charts, and processing information through company systems
  • Heavy candidate interview scheduling and meeting room assistance
  • Simultaneously coordinate and perform multiple tasks aligned to the departmental function
  • Prioritize activities and balance the support of several senior staff members/departments
  • Complete work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.
  • Schedule complex, multi-leg and international travel
  • Handle confidential information in a professional manner
  • Effectively interact with our company executives and internal/external clients both on-site and across the company network.
  • Coordinate special projects and events within the division/area.

Educational Qualifications -
  • Required: High School Diplomaor equivalent
  • Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Experience and Skills -
  • Minimum of (8) years Administrative Assistant experience
  • Minimum of (3) years in Executive Administration supporting senior executives (Sr. Director, Executive Director, Vice President or above)
  • Advanced computer skills using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint etc.) and operation of other peripheral devices
  • SAP processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP
  • Ability to adapt into a rapidly evolving and complex work environment while being cognizant of different cultural nuances and time zones.
  • Able to schedule complex travel arrangements including multi-leg domestic and international travel
  • Advanced secretarial/clerical abilities with a history of high performance
  • Demonstrated ability to rapidly learn new skills, develop a nuanced understanding of critical stakeholders and priorities and to apply situational leadership; continuous improvement mindset.
  • Ability to handle and prioritize a large number of simultaneous assignments
  • Extraordinary attention to detail
  • Outstanding communication and people skills
  • Ability to handle financial and budget tasks

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we "follow the science" that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Who we are ...

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for ...

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.


In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Residents of Colorado

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Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

OFCCP EEO Supplement

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

No relocation

VISA Sponsorship:

Travel Requirements:
No Travel Required

Flexible Work Arrangements:
Work Week


Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R153446