Executive Director - Design + Construction

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview
Located in the heart of Silicon Valley, Stanford Medicine is a world class healthcare system whose mission is to heal humanity through science and compassion, one patient at a time. The Planning, Design + Construction ("PD+C") department plays a key role to help Stanford Medicine accomplish this mission by managing and delivering capital projects from new clinics and renovations of existing clinics to new state-of-the-art hospital renovations and expansions on time, on budget and on schedule.

Stanford Medicine's Planning Design + Construction department supports three hospital entities; Stanford Healthcare (SHC), Lucile Packard Children's Health (LPCH) and SHC-ValleyCare (VC); two medical foundations; University Healthcare Alliance (UHA) and Packard Children's Health Alliance (PCHA), a blood center network and several ancillary entities and relationships operating in the San Francisco Bay Area and surrounding markets. This mix includes a Level One trauma center, a high acuity Children's Hospital, and two state-of-the-art cancer centers, as well as a full complement of health services and service lines, spread out across seven million square feet of facilities, five primary hubs and over 100 smaller locations. The larger Stanford Academic Medical Center includes the Stanford University School of Medicine, with renown research and teaching faculties. The Stanford Medicine environment is fast-paced and tech-savvy - a collaborative culture focusing on goals, metrics and continuous innovation.

Stanford Medicine's PD+C Capital Projects range from minor upgrades to complex projects working with critical infrastructure that must co-exist in an operational "24/7" healing environment. Projects last from months to multiple years. Budgets range from a few thousand dollars to one billion dollars. Over the next five to seven years the capital outlay is expected to be approximately four billion dollars.

The recently developed Executive Director of Design and Construction role is a senior leadership position that plans, oversees, integrates and inspires the work and strategic direction of PD+C's Capital Project Directors and Construction Directors and their respective teams, partners and peers.

Working closely with the Vice President of Planning, Design & Construction, the Executive Director of Design and Construction will oversee the core business of PD+C -- translating long range planning into project execution and timely delivery by guiding the project through design and construction teams to successful and sustainable outcomes.

The ideal Executive Director candidate will be an experienced "hands-on" manager accustomed to leading dynamic and diverse technical teams, with a proven track record managing engineering and architectural projects in sophisticated medical environments. This individual will be skillful at interacting with the organizations' leaders (C-Suites and respective service line and support function Vice Presidents), Faculty, and staff in a responsive, diplomatic, patient, and collaborative manner, without losing sight of budget, scope and schedule objectives while navigating a dynamic world.

Locations
Stanford Health Care

What you will do
  • In close collaboration with the Vice President and PD+C management team, develop and oversee strategic direction and set goals for PD+C projects, construction, fiscal year budgets and cross-departmental processes. Execute and deliver on key project management metrics including scope, schedule, and budget.
  • Direct team of approximately seven Directors and related teams responsible for various capital project and construction programs throughout Stanford Medicine hubs and spokes, including the San Francisco Peninsula, the South Bay, and the East Bay regions.
  • Oversee departmental framework for capital project programs including planning interface, process improvement, change management, audits, compliance, education, and training. Respond to Internal Audit findings as needed.
  • Oversee the preparation of project budgets and departmental operating costs within the guidelines and parameters established by the Chief Financial Officers of each entity and agreed to by the Vice President of PD&C.
  • Utilize best management practices overseeing the execution of projects within approved multi-year capital plans in adherence to various departmental policies and procedures.
  • Develop and maintain reporting and analytic tools that timely support and advise senior management teams, including each entity "C-Suite" and its Board of Directors.
  • Create successful partnerships within and across Stanford entities, Stanford School of Medicine, Stanford University, Stanford Faculty Physicians, Department Chairs and Division Chiefs.
  • Develop and maintain successful relationships with local municipalities and other outside jurisdictional agencies such as the Office of Statewide Planning and Development (OSHPD/HCAI), City and County Planning Departments as well as other regulatory, safety, licensing, and industry related entities.
  • Assure compliance with applicable laws, building codes, energy and sustainability guidelines, and standards of good practice governing the safety of hospitals and outpatient facilities throughout the department.
  • Establish and maintain customer service initiatives applicable to the various capital construction programs (i.e., C-I-Care, P-Cares, etc.). Design and develop processes to measure customer satisfaction.
  • Support the Vice President PD+C with specific tasks relating to Campus Master Planning, ongoing Project Management and specialized projects as needed.
  • Assist in establishing organizational goals and performance metrics with the Vice President of PD&C; administer the annual incentive compensation program for subordinate Directors, Senior Project Managers, and Project Managers.
  • Actively participate in various campus disaster preparedness (i.e., Earthquake Preparedness) and recovery programs as it relates to facilities coordination.
  • Oversee the annual SOS (Stanford Operating System) Plan and dashboard reporting as assigned by the Vice President PD+C, consistent with goals and objectives of all entities.
  • Direct process that develops, reviews, revises and approve contracts and invoices for architects, engineers, contractors, vendors for assigned capital project contracts. Participate in negotiating final construction and professional service provider contracts and Owner Controlled Insurance Program (OCIP).
  • Identify and institute goals to continuously improve the benchmarking systems that forecast costs for individual and multiple projects across entities.
  • Coordinate an outreach program to communicate policies, procedures, and priorities of project management services to clients served by the department.
  • Participate in regularly scheduled management meetings with team members.
  • Actively support the design and implementation of information systems to improve departmental or organization wide processes, including PD+C's rollout of PMWeb and other software applications.
  • Ensure master schedules are accurate and effective through integration of available design professional and contractor provided schedules, rigorous reviews.
  • Other duties as assigned.
  • Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patients' rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings. Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).

Education Qualifications
  • Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
  • Bachelor's Degree in engineering, architecture, health or public administration, business management or directly related work experience in the specialty area assigned.
  • Master's degree and/or professional licensure in engineering, architecture, health or public administration, business or construction management or a related field strongly encouraged.

Experience Qualifications
  • Bachelor's degree and at least fifteen (15) years of directly related work experience with progressive responsibility, including five (5) years supervisory responsibility OR
  • Master's degree and ten (10) years of directly related work experience with progressive responsibility, including three (3) years of supervisory responsibility.

Required Knowledge, Skills and Abilities
  • Ability to budget, make reasonably accurate financial projections and write reports.
  • Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization to build consensus and cooperation.
  • Ability to handle sensitive situations by applying consultative skills in working with internal and external constituents.
  • Ability to evaluate project management processes critically and comprehensively, including modes of project delivery and outcomes.
  • Ability to plan, organize, motivate, mentor, direct and evaluate the work of others.
  • Ability to provide clear and concise information/presentations to Senior and Executive Leadership Teams.
  • Ability to develop directors and managers and develop a strong team culture.
  • Ability to prioritize work by making informed judgments and to develop solutions for complex problems.
  • Ability to provide consistent, reliable leadership and influence others.
  • Ability to read, comprehend, and draft legal and technical documents.
  • Ability to utilize project management tools.
  • Ability to communicate and present in public forums.
  • Knowledge of local, state, and federal regulatory requirements related to areas of functional responsibility.
  • Knowledge of principles and practices of organization, administration, fiscal and personnel management.
  • Understanding and gained competency in software applications that support department and organization.

Physical Demands and Work Conditions
Blood Borne Pathogens
  • Category II - Tasks that involve NO exposure to blood, body fluids or tissues, but employment may require performing unplanned Category I tasks

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family's perspective:

  • Know Me: Anticipate my needs and status to deliver effective care
  • Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
  • Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.