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Job Details


Administrative Assistant



Full Time

On Site


Springfield, Virginia, United States


Vectrus supports government and commercial customers by linking people, technologies, and specialized capabilities to solve complex challenges in defense, national security, and industrial problems worldwide. Partnering with the intelligence community and national security ecosystem, Vectrus builds solutions to meet emerging threats, engage advanced technology, and improve all-source analysis, data management, cybersecurity, exploitation, and training. Our National Security Program has an immediate opportunity for an Administrative Assistant (AA) to support the administrative services within a variety of the National Geospatial-Intelligence Agency (NGA) directorates and offices.


Description: The AA is an integral part of NGA’s ability to produce timely, relevant, and accurate geospatial intelligence (GEOINT) in support of national security objectives. In this riole, the AA will independently execute multiple tasks and a broad range of administrative activities with competing priorities. Specific responsibilities will include:

  • Manage front desk operations (i.e., answering multiple phone lines, greeting visitors, etc.)
  • Create and prepare reports, summaries, workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures, etc.), or replies to inquiries with minimal assistance and/or guidance
  • Maintain calendars via Microsoft Outlook to include scheduling meetings, sending meeting invites to requested attendees, reserving conference rooms, establishing Video Teleconference (VTC) or WebEx connections, deconflicting meetings and prioritizing meetings based on executive priorities
  • Maintain strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements
  • Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements
  • Interact with various leadership and support staff to gather, supply, or coordinate information
  • Proofread and edit internal and external communication and correspondence
  • Track incoming tasks actions and update element task action tracking systems
  • Independently apply mature and objective judgment to determine best approach and course of action to take in both routine and non-routine administrative situations.


Education / Certifications:

  • Bachelor’s degree in General Business Administration or related field with minimum 2 year of Administrative experience


  • Associate degree in General Business Administration or related field with minimum 4 year of Administrative experience


  • High School Diploma with minimum 6 year of Administrative experience


  • Minimum 2 years’ experience proofing, editing, and converting draft files into PDF, MS Word, Photoshop, and other formats
  • Experience independently handling a moderate workloads, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment
  • Excellent written and verbal communication skills and attention to detail
  • Experience producing professionally written emails, letters, documents, and other material
  • Demonstrated experience with MS Office, SharePoint, Adobe Photoshop, and Adobe Professional (PDF)
  • Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)

Skills & Technology Used:

Required Skills

  • Strong teaming and collaboration skills
  • Excellent communication skills, both verbally and written
  • Excellent organization skills with the ability to manage multiple concurrent deadlines
  • Proficient with Microsoft Outlook and Word
  • Proficient with the Defense Travel System (DTS)

Desired Skills

  • Prior DOD experience working in a related field
  • Prior experience working with the military and understanding of the services
  • Proficient working knowledge of the following applications: 
    • PeopleSoft
    • PRISM
    • SharePoint
    • Management and Execution Tracker (MET)
  • Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.