Assistant to the Department Head / Operations Manager
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Type of Position:Professional Staff - Project/Program Administration
Work Shift:Day Shift (United States of America)
Institution Name: University of Arkansas, Fayetteville
Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
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Department:CHEG | Chemical Engineering
Summary of Job Duties:This position will serve as the Assistant to the Department Head and Operations Manager for the Department of Chemical Engineering. This position is the primary support for the department head and is responsible for assisting with managing the day-to-day operations of the department. Works in conjunction with department head to plan and implement departmental goals in all three critical mission areas stipulated in the land-grant charter: (1) Teaching Excellence; (2) Scholarly Research; and (3) Economic Development. Supports the department head by maintaining fiscal and budget oversight for the department including, development, oversight and approval of annual operating budget and reviewing, approving budget revisions and expenditure requests, and supervision and direction of fiscal support manager activities. Duties also include production of reports and presentations at the instruction of the department head, arranging and coordinating special events, and serving as a liaison between the department and other departments, other institutions, alumni, and the Arkansas Academy of Chemical Engineers (AAChE). This position includes managing operations central to the department such as processing travel documents, assisting with departmental purchasing, organizing and taking minutes for internal and external groups meetings, and supporting human resource activities including coordinating employment searches and inputting and monitoring WorkDay. Other duties are as assigned.
The equivalent of a Bachelor's degree from an accredited institution of higher education
At least three years relevant experience
Extensive (5+ years) administrative experience with program management
At least one year experience in a supervisory position
Experience within the University of Arkansas or another higher education system
Experience using Workday or other system software applications such as Microsoft Office and Advance
Experience with UAConnect or training in ERP
Experience working with alumni
Experience in event planning
Knowledge, Skills & Abilities
Knowledge and/or experience in the following: project management with the ability to prioritize and multi-task; supervisory experience; innovative problem-solving skills; event planning and coordination; graphic design, publishing/printing, and current media technology; proficiency in database, spreadsheet/data analysis, word processing, and presentation skills
Outstanding interpersonal skills
Strong written and oral communications skills
Ability to maintain a good team-work attitude
Able to work independently
Ability to evaluate collected information and formulate into recommendations
Ability to compile information into report form
Commensurate with education and experience
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Other (see special instructions for details), Resume
Required Documents to Apply:
Optional Documents:Proof of Veteran Status
University of Arkansas Human Resources, ADMN 222, [Register to View]
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site [Register to View]
The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to race/color, sex, gender, pregnancy, age, national origin, disability, religion, marital or parental status, protected veteran or military status, genetic information, sexual orientation, gender identity or any other characteristic protected under applicable federal or state law.
Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:Talking
Frequent Physical Activity:N/A
Occasional Physical Activity:N/A