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Job Details

University of Arkansas

Associate for Administration - C Mathis



Full Time

On Site


Pine Bluff, Arkansas, United States

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Type of Position:Professional Staff - Fiscal Affairs

Workstudy Position:

Job Type:Regular
Work Shift:

Sponsorship Available:

Institution Name: University of Arkansas at Pine Bluff

The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty.

For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students – a chance to advance.

The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.

You can excel in your chosen field of study through a curriculum of Certificate and Associates degree programs, more than thirty Undergraduate programs, Master’s degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships, co-ops and fellowships in the U.S. and abroad.

Out-of-class experiences and student involvement include more than 90 student organizations, an internationally renowned Vesper Choir, Marching Band, Concert Bands, Wind Symphony, nationally recognized debate team, award-winning theater department and accomplished athletic program.

Though the main campus is in Pine Bluff, its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON), students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke, Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science, Technology, Engineering and Mathematics) Academy.

As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same – to provide a high quality, affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact Human Resources at [Register to View] .

Department:Agriculture, Fisheries & Human Science

Department's Website:

Summary of Job Duties: Aid the Dean/Director and Assistant Dean/Associate Research Director with whatever necessary to administer and promote the programs in the School of Agriculture, Fisheries and Human Sciences and the University of Arkansas at Pine Bluff.
 Maintain and keep current files of submitted and funded proposals, progress reports, termination reports, contracts, and agreements. Additionally, assist in the process and collecting data from Research & Extension Assistant Deans to complete the Annual Plan of Work (POW) etc. in the school.
 Prepare applications annually for Evans-Allen (Section 1445) and Extension (Section 1444) capacity grants, review and submitting to [Register to View] Serve as Site Administrator and submit data to REEport and all National Institute of Food and Agriculture (NIFA) proposals (progress and termination reports).
 Provide scientists information for preparing annual progress, and termination reports for submission in REEport Portal to NIFA.
 Facilitate the instruction to faculty/researchers for preparing and submitting progress and termination reports in REEport Portal to NIFA.
 Knowledge of various funding source requirements (such as NIH, NSF, USDA, and DOD).
 Skills in written communications; interpersonal & problem-solving skills.
 Strong working knowledge of common office computer applications (such as Microsoft Office applications) and ability to learn specialized applications.
 Demonstrate knowledge and experience with electronic management systems.
 Ability to conduct training sessions and develop training materials.
 Assist the Dean/Director and Assistant Dean/Associate Research Director with all aspects of grant administration (Evans-Allen and Capacity Building Grants, etc.), by providing services to faculty and staff with the assigned college/division.
 Responsible for reviewing, and authorization of proposals to various agencies (federal and non-federal), establishing and managing accounts, and assuring compliance with terms and conditions of awards on active projects, and close out procedures.
 Assist individuals with available requested information relative to the School and/or University when requested. Assist the Dean/Director and Assistant Dean/Associate Research Director interpret and provide information and assistance to Dean/Director, Chairperson, faculty and staff on program area, university and federal policies, guidelines, concerning directives and procedures. Other duties as requested by the Assistant Dean/Associate Research Director.
 Inform Dean/Director and Assistant Dean/Associate Research Director of the status of all grants requiring no cost Extension.

Bachelor’s degree and a minimum of 3-5 years of research administration experience in grant management, Smart Grants application, and [Register to View] application to the federal government; as well as general office work, including one year in collecting and compiling administrative and/or statistical data. Other job-related education and/or experience may be substituted for all or part of these basic requirements upon approval of the Search Committee.

Salary Information:

Required Documents to Apply:

Cover Letter/Letter of Application, Letters of Recommendation, Proof of Veteran Status, Resume, Unofficial/Official Transcript(s)

Optional Documents:

Additional Information:

The Associate for Administration serves as a staff member within the Agricultural Research Office (ARO), within the School of Agriculture, Fisheries and Human Sciences. The Associate for Administration serves on the administrative staff of the Dean/Director of School of Agriculture, Fisheries and Human Sciences; and will work under the immediate supervision of the Assistant Dean/Associate Research Director (SAFHS).

Recruitment Contact Information:

All application materials must be uploaded to the University of Arkansas System Career Site [Register to View] target="_blank">[Register to View]

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas at Pine Bluff commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Frequent Physical Activity:
Occasional Physical Activity:
Benefits Eligible:Yes