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Job Details

UCLA Health Systems

Administrative Analyst



Full Time

On Site


Los Angeles, California, United States


The Semel Institute for Neuroscience and Human Behavior is seeking
to hire full time Administrative Analyst to join the Child & Adolescent
Psychiatry Program. Primary duties include:

  • Managing pre and post awards
  • Monitoring financial reporting on all funding sources and special projects
  • Working with PI's and researchers to prepare grant proposals
  • Analyzing proposal applications for compliance
  • Analyzing, reviewing, and reconciling financial reports and campus ledgers
  • Auditing and managing purchasing agreements, contracts, purchase orders, etc.
  • Other duties as assigned

Experience in financial
Demonstrate knowledge of generally accepted accounting principles and their
practical applications in fund accounting.
Experience in accrual and deferral, responsibility accounting, break-even
analysis, and WIP
Demonstrate knowledge of UCLA accounting policies, procedures, ledgers and
forms (preferred)
Ability to interpret,
analyze and evaluate financial information
Demonstrate skill in
processing and preparing forms including, but not limited to, transfer of
funds, financial journal, purchase requisition, department deposit record,
departmental repair authorization, travel expense voucher, check request,
limited value order and interdepartmental recharge request
Demonstrate proficiency
using a PC in a Windows and Network environment
Demonstrate skill in
using Excel to create financial worksheets, maintain database files, and
prepare reports.
Strong communication and
interpersonal skills to develop and maintain cooperative working relationship
with RA colleagues, staff, faculty, vendors and other campus departments
Demonstrate skill in
interpreting and explaining terms and conditions of a contract or grant using
knowledge of extramural awards for State, Federal, local and private agencies
Demonstrate skills in
fully utilizing UCLA on-line financial reporting system, BruinBuy, Travel
Express, PAC (purchasing and accounts payable) and QDB (query database) to
perform financial analysis (preferred)

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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