Administrative Assistant III, Nutrition - Westwood

Responsibilities

In this role, you will be responsible for the administrative functions within the
department of Nutrition. Responsible for inventory and requisitioning office supplies. Additionally, responsibilities include
assisting and supporting employees that work in the department and complying
with standards set forth by the university. Input data from a variety of
documents as related to employee records, licensing and compliance.

Required:

• Demonstrated skill in PC operation and use of Microsoft Office
  products including Word, Outlook, Excel and PowerPoint
• Skill in speaking clearly and distinctly in person and over the
  telephone, using appropriate grammar and vocabulary in order to
  effectively communicate, share and obtain information with persons from
  diverse social, economic and cultural backgrounds
• Skill in listening perceptively, conveying awareness and
  responding to staff and visitors using tact and discretion
• Skill in performing with frequent interruptions and/or
  distractions including the ability to accept equivocal circumstance and
  respond to changing priorities and deadlines while practicing CICARE
• Skill in typing to prepare forms and correspondence with accuracy
• Skill in advanced organization to ensure a workable, efficient
  office including organizing schedules, maintaining director's appointment
  calendar and electronic and paper records and files, etc.
• Knowledge of university policies, practices and procedures,
  regulations
• Ability to read and write correspondence and reports of a business
  nature using good grammar, punctuation and syntax
• Ability to work as part of a team and be flexible according to
  demands of department
• Ability to interact appropriately, diplomatically and
  sympathetically and congenially with employees, staff and patients
• Ability to deal with confidential information with discretion

Preferred

• Knowledge of UCLA purchasing systems including EMPAC
• Knowledge of Cornerstone

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.