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Job Details


Unilever

Administrative Assistant - Supply Chain Nutrition and Ice Cream

Management

All

Full Time

On Site

No

Englewood Cliffs, New Jersey, United States

Background & Purpose of the Job

Supply Chain is a key catalyst at the center of putting Unilever’s purpose in motion. The team plays a vital role in getting our goods to customers and consumers; from sourcing raw materials to manufacturing and delivering the finished product. Our Nutrition Supply Chain includes over 600 employees working across 3 locations in the USA and Canada and more than 30 Collaborative Manufacturers. Our Ice Cream business expands across 5 factories and more than 2,000 employees.

In this role you will provide a pro-active and world class support to the SC heads of the Nutrition and Ice Cream businesses

Who You Are & What You’ll Do

  • Providing full support to the SC VP’s including diary, travel & meeting management across all time zones, travel planning, processing expenses, meeting agenda management, visitor, and internal/external event management.

  • Through proactive management, prioritize meetings according to business need and urgency. Ensure the SC heads have the opportunity to prepare and ensure all materials needed for high impact meetings are set and available at the proper times.

  • Communicate and collaborate effectively with the team to anticipate and solve problems before they occur.

  • Organizing international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements. Inform other participants proactively so visits can be orchestrated properly.

  • Organizing internal and external meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the agenda, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly (Microsoft Teams, ZOOM, etc).

  • Set up and manage highly confidential external meetings and engagements.

  • Managing a global network of internal & external stakeholders, point of reference for local teams & external partners.

  • Maintaining email distribution lists and internal and external contacts databases.

  • Raising, tracking, and closing of Purchase Orders when needed, liaising with procurement & suppliers to ensure prompt payment.

  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.

  • Coordinate and Plan SC yearly calendars in consideration of geographical time difference and various priorities across all brands, and in charge of central meeting invitations.

  • Liaise and respond to N & IC senior stakeholders and other leadership team members for any business-related request, including meetings and supporting material preparation

  • Support the heads of SC for all meeting plans and logistics, following up with travel and expenses. Plan, Propose and manage the most optimized travel plan across all business needs.

  • Other administrative projects and duties as assigned

What You’ll Need To Succeed

  • This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization across time zones.

  • Critically, you must be well organized, able to prioritize tasks of high complexity and have the ability to build relationships with a complex network and key stakeholders across different levels in- and outside of the organization.

  • Initiative to think proactively how to support VP’s and their leadership teams to be as efficient as possible in using their time.

  • You must be flexible, have a high degree of autonomy, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.

  • You must be trustworthy, sensitive, and discreet when exposed to confidential information.

  • Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs.

  • Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management and ability to quickly acquire new IT skills to utilize key company software and systems.

  • You must be comfortable working both in a face-to-face in Englewood Cliffs, NJ and in a virtual environment and building collaboration with people internally and externally to Unilever

What We Can Offer You

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For office-based, Research & Development, and remote positions, proof of COVID-19 vaccination is required to be eligible for employment. Religious and/or medical accommodations will be considered on a case-by-case basis.

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Unilever is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, please see[Register to View] target="_blank" rel="noreferrer">Equal Employment Opportunity Postersopens in a new window

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check and DMV check.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at [Register to View] target="_blank" [Register to View] >opens in a new window. Please note: This email is reserved for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses.