Clinical Research Coordinator III - Defense & Veterans Center for Integrative Pain Management

Join the HJF Team!

HJF is seeking a Clinical Research Coordinator III to support the Defense & Veterans Center for Integrative Pain Management (DVCIPM) located at the Naval Medical Center in San Diego, CA. HJF provides scientific, technical, and programmatic support services to DVCIPM. US citizenship is required.

Responsibilities include oversight and coordination of protocol development and approval, informed consent, implementation and monitoring of clinical trials, and preparation of manuscripts for publication. Manages and provides supervision and training and development of research support staff in regulatory compliances, good clinical practice (GCP) in research, and research audits.

NOTE: All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Responsibilities:

1. Knowledgeable and proficient with the content of DVCIPM protocols. Identifies problems in the research design or analysis methodology and trends in patient reactions to treatment. Collects, organizes, catalogs, disseminates, and maintains appropriate files of current data.
2. Involved in the development of research question, design and methodology in conjunction with the pain management team. Assists in writing and/or editing, organization and management of protocols. Supports protocols at Institutional Review Boards (IRBs) at NMCSD, DVCIPM Rockville, HJF and USUHS.
3. Communicates with the Department of Clinical Investigation (DCI) and other appropriate departments and/or institutions ensuring compliance with regulatory affairs and requirements of relevance to the Institutional Review Boards (IRB).
4. Implements study once approvals have been obtained. Identifies issues with research design or analysis methodology once protocol implementation has started and monitors for trends in patient response to treatment. Submits protocol revisions as required to Department of Clinical Investigation (DCI), Henry Jackson Foundation and the (HJF) Regulatory Affairs office. Submits annual progress reports to DCI, HJF and USUHS as required.
5. Collects, organizes catalogs, disseminates, and maintains appropriate files of current data and maintains status reports on all patients. Maintains quality assurance and recordkeeping procedures and manages appropriate subject records in accordance with applicable regulations, policies, and standards.
6. Manages data entry assuring a high level of accuracy within the database. Analyzes data generated from the database. Supervises data entry by the research staff. Organizes data for analysis.
7. Organizes research meetings monthly to discuss current and future projects and to exchange pertinent findings and ideas which may affect future plans of a research project.
8. Participates in the preparation of data for presentation at scientific meetings, and for publication in scientific journals.
9. Educates patients and their families on research protocol, purpose of the research, procedures, patient responsibilities, answers questions, and discusses risks and benefits of participation. Explains and obtains Informed Consent.
10. Uses highly developed interviewing skills to elicit information from patients and their families in order to gather appropriate data to be utilized for patient care and documentation for database entry.
11. Provides assistance, consultation, assessment and monitoring of patients participating in or being evaluated for enrollment in project studies for actual and/or potential health problems.
12. Provides feedback to the PI in order to monitor the quality of patient care and issues that affect protocol adherence and program operations.
13. Provides direction, feedback and evaluation of research support personnel, to include research associates and assistants.
14. Collaborates with the DVCIPM Rockville Program Director and Managers to assess, evaluate and maintain training standards and to address the educational needs of the staff. Provide regulatory guidance and training to employees as needed.
15. Communicates with other departments to ensure staff has the relevant tools for their jobs including the appropriate cross-training, as needed.
16. Assists in recruitment, selection, and ongoing development of the research team, including strategic planning, i.e., advising the Medical Director, PI and/or Program Manager of future resource requirements.
17. Participates in professional activities including association meetings, seminars, workshops, symposia, and review of current professional literature.
18. Completes other projects as needed.

Required Knowledge, Skills and Abilities: Knowledge of procedures and techniques necessary for performing clinical responsibilities related to research protocols; knowledge of the causes of pain and modalities of pain control; ability to take initiative and develop proposal / protocols; excellent interpersonal and communication skills; and the ability to maintain accurate and complete files.

Minimum Education: Bachelor’s degree required.

Minimum Experience/ Training Requirements: Minimum 6-8 years of relevant work experience required.

Physical Capabilities: May require long periods of sitting at a computer; may require assisting patients.

Supervisory Responsibilities: Supervises research support staff.

Work Environment: Telework, office and clinical patient care area; possible evening and/or weekend hours may occasionally be required.

Work Arrangement: 100% onsite.

Background/Security: U.S. citizenship required; eligible to obtain and maintain a Tier III Investigation/ Secret Clearance and Common Access Card (CAC).

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.